Administrative and IT Officer
Job Description
Title: Administrative and IT Officer
Company Name: Jhpiego Bangladesh
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Master's degree preferred; computer science or similar discipline qualifications will be added advantage
Experience Requirements:
∎ 5 to 6 year(s)
Job Context:
∎ Department: Global Program Operations
∎ Position reports to: Head of Finance and Operations
∎ Overview: The incumbent is responsible for Bangladesh office Administrative and IT related all support as per Jhpiego policy and procedures. The position holder will provide all kinds of administrative and IT support to all staff of Jhpiego including field offices. Establish specific admin and IT objectives for the country office to ensure that Jhpiego policy/procedures and standards are met. This position is also responsible for the support including office, facility management, staff travel and ensure IT operation related to Jhpiego Bangladesh office. With a direct report to the Head of Finance and Operations of Jhpiego Bangladesh Country program, the Administrative and IT Officer will be responsible to provide all relevant support of Administrative and IT functions as per Jhpiego policies, and programs for the Bangladesh Country Office. Details are as follows:
Job Responsibilities:
∎ ADMINISTRATIVE RESPONSIBILITIES:
∎ Office Management:
∎ Perform overall Office Maintenance work such as office equipment maintenance and servicing.
∎ Supervise support staff for office cleaning and logistic support.
∎ Maintain support staff leave, over time (if any) and attendance.
∎ Facility Management:
∎ Repair and maintenance of the property and office building premises.
∎ Prepare/renew of office Lease Agreement, disposal of old or unusual asset and equipment items, relocation/shifting of office equipment.
∎ Ensuring proper utility services, housekeeping and maintenance of electrical equipment such as switch boards, panels and others when needed.
∎ Ensure maintenance of office equipment as when required. Providing support for electrician for servicing electrical line maintenance, internet line connectivity, water line maintenance etc. and as required spare parts of office equipment arrangement.
∎ Logistics Management:
∎ As need basis office materials sending to different field office (Chandpur, Feni, Moulovibazar, B Baria, Cox's Bazar, Barishal, Jamalpur and as requested specific program area) with proper credit invoice process maintaining as per Jhpiego policy procedures.
∎ Monitoring proper dispatch of incoming and outgoing letters, courier packages
∎ Coordinates all logistical arrangement for staff and visitors when required
∎ Provide support in preparation to events, conferences, meetings, workshops and project visit missions etc.
∎ Develop, maintain and update office filing system (Hard Copy & Soft Copy).
∎ Travel Management:
∎ Support in Travel arrangement, arrange domestic and international air ticket purchasing and booking hotel accommodation.
∎ Maintaining proper mail communication for these purchasing and final Invoice submission to finance department as per Jhpiego Policy & Procedures.
∎ Ensuring visa processing of participants for international travel/workshop as required.
∎ As per request of staff local travel, arrange vehicle from a pre-selected vendor. Specific vehicle from rental services for the traveler and ensuring the usages mileages appropriately for final Invoice submission to Finance Department ccordingly.
∎ Maintain Liaison - Facilitate day-to-day communication for TAR approval information sharing with district teams and monthly invoice settlement against their Hotel Accommodation Invoices.
∎ IT RESPONSIBILITIES:
∎ Provide day to day IT support to Jhpiego BD team including distant users.
∎ Provide support to all Jhpiego Bangladesh employees with the installation, configuration, and troubleshooting of IT hardare and software.
∎ Managing router, printer, scanner, multimedia and any other IT equipment
∎ Provide IT support for any official's audio/video conference, workshop or training.
∎ Prepare technical specification of IT equipment.
∎ Communicate to regional and HQ IT team for the approval of IT equipment specification & any IT support needed from HQ.
∎ Analyse the IT equipment's performance & recommend for upgrade.
∎ Conduct regular maintenance of Jhpiego networks (ensure uninterrupted service of networks), computers, printers, and other IT equipment.
∎ Disposal of old or unused items with proper documentations.
∎ Maintain inventory of Jhpiego Bangladesh IT property, its movement, issuance, and recovery.
∎ Liaison with internet service provider for uninterrupted internet connectivity and bandwidth
∎ Liaison with the vendor regarding equipment warranty and services
∎ Provide administrative & technical support in JEMS to the Jhpiego staff.
Additional Requirements:
∎ At least 5 - 6 years' experience in Admin and IT support in any international development organizations, working experience in international non-governmental organization, USAID, other donor agency, or multinational company.
∎ Should possess administrative support knowledge and managing the people and capable to work under the supervision of experienced senior staff
∎ Supervisory experience highly preferable
∎ KNOWLEDGE, SKILLS, AND ABILITIES:
∎ Proficiency in written and spoken English
∎ Computer literate with particular skills in operating with relevant software, MS Excel, MS Word, and MS Outlook
∎ Excellent inter-personnel skills and ability to work in team environment
∎ Ability to undertake in-country travel as and when required
Salary:
∎ Grade 8 (Bangladesh)
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 21 Dec 2021
Company Information:
∎ 15 Dec 2021
∎ Jhpiego Bangladesh
Category: IT/Telecommunication
:
Deadline Expired on 21st Dec 2021
More jobs of Jhpiego Bangladesh
Similar Jobs
Keywords:
bd job, bd job bangladesh, bd job bd, bd jobs bd, bdbd jobs, bdesh job, bdjob, bdjobs bangla, bdjobs bangladesh, bdjobs of bangladesh, all job, all jobs, all jobs teletalk, bd govt job, bd job circular, bd job today, bdjob circular, bdjobs circular, bdjobstoday com, brac ngo career, electronic recruiting, government bd jobs, govt job circular, govt job circular 2024 bangladesh, govt jobs in bangladesh, jo bs, job circular, job circular 2024, job circular2024, jobs circular 2024, sign in bd jobs, teletalk jobs, teletalkjob, www bd jobs, www bdjob com bd, www bdjobs bd, www bdjobstoday com, all government job circular, all government job circular 2024, all government jobs, all government recruitment, all govt job circular, all govt job circular 2024, all govt recruitment, all job circular, all job circular 2024, all job login, all jobs account, all jobs circular 2024, all jobs login, alljobs teletalk com bd, bangla job circular, bangla job news, bangla job newspaper, bangladesh all job, bangladesh job circular, bangladesh job circular 2024, bangladeshi job website, banglalink career, banglalink job, bank job circular, bd all job, bd application, bd driver job, bd government job circular, bd government job circular 2024, bd govt job bdgovtjob net, bd govt job circular 2024, bd govt jobs circular, bd job app, bd job chittagong, bd job dhaka, bd job garments, bd job in khulna, bd job news bangla, bd job newspaper, bd job rajshahi, bd job site, bd job sylhet, bd job vacancy, bd job's com, bd jobs apply online, bd jobs chittagong, bd jobs circular 2024, bd jobs dhaka, bd jobs in garments, bd jobs today dhaka, bd jobs today ngo, bd jobs website, bd jobscom, bd online job for students, bdjob account, bdjob today, bdjobs account create, bdjobs brac, bdjobs com limited, bdjobs com online job posting, bdjobs govt, brac job, brac jobs circular, brac ngo job, canadian job bank, career at walton, career in bangladesh, dc office job circular 2024, dhaka work, driving job in bangladesh, eastern bank job openings, ebl bank career, freelancing bd, freelancing from bangladesh, freelancing in bangladesh, gov all job, government government job, government j, government jobs 2024, government jobs 2024, government jobs circular 2024, government jobs government jobs, government's job, govt govt jobs, govt j, govt job circular 2022, govt job circular 2024 bangladesh, govt job job, govt jobs 2024, govt jobs circular 2024, govtjobs 2024, home work job, jamuna group job circular, job bank, job bank job bank, job bank jobs, job bd gov, job circular 2024 bangladesh, job in dhaka, job in dhaka city, job in khulna, job in rajshahi, job in sylhet, job in sylhet city, job news, job news in bd, job news today, job newspaper, job newspaper bangladesh, job newspaper today, job offer in bangladesh, job opportunity in bangladesh, job portal in bangladesh, job site in bangladesh, jobs in bangladesh, jobs in chittagong, jobs in garments, jobs in ngo, jobs in rajshahi city, jobs teletalk, jobs un, jobsite bangladesh, largest job site of bangladesh, largest jobsite in bangladesh, latest job circular, my bd jobs, my bdjobs, new government job circular, new govt job circular, new govt job circular 2024, new job circular, new job circular 2024, new jobs circular 2024, ngo development, ngo job circular, ngo job circular 2024, ngo jobs in bangladesh, online job bd, online job in bangladesh, online jobs for students in bangladesh, online jobs online, part time job in dhaka, pharmaceutical job circular, recent government job circular, recent govt job circular, recent job circular, recent job circular 2024, recent ngo job circular, teletalk all job, teletalk job circular, teletalk job portal, today bd job circular, today job circular in bangladesh, today jobs circular, un jobs in bangladesh, walton job circular, work jobs, www bd job circular 2024, www bdjobs com 2024, www bdjobstoday com 2022, www job bd com, www jobs bd com, www teletalk com bd job circular, all bd job circular 2024, all govt job bd, all govt job circular 2022, all job circular 2022, all job circular in bangladesh, all teletalk jobs, alljobs by teletalk, alljobs circular bd, alljobs teletalk bd, australia job site, australia job vacancy, bangla cyber job, bangla job cyber, bangla jobs, bangladesh cyber, bangladesh freelancing site, bangladesh government job, bangladesh govt job circular, bangladesh govt job circular 2024, bank careers, bd govt circular, bd govt job circular 2021, bd govt job circular 2022, bd govt job news, bd govt job today, bd govt jobs 2024, bd job circular 2022, bd job com today, bd job cyber, bd job gov, bd job gov bd, bd job news today, bd job teletalk, bd jobs gov bd, bd jobs government, bd jobs teletalk, bd new job circular, bd teletalk job, bd work, bdgovt job, bdjobs teletalk, bdjobstoday company, call center job, canada job vacancy, career jobs, carers jobs, company job, corporate jobs, ctg jobs, cyber bangla job, cyber jobs, data entry jobs from home in bangladesh, data entry jobs in bangladesh, data entry jobs online bangladesh, easy jobs, finance job, gov job circular in bangladesh, government job apply, government job bangladesh, government job circular bd, government job circular in bangladesh, government job circular today, government jobs 2022, government jobs bd, government jobs com, govt bd job circular 2024, govt job apply, govt job circular 2022 bangladesh, govt job list in bangladesh, govt job news bd, govt jobs com, govt vacancy today, hot jobs, international job sites, international jobs, international jobs in bangladesh, international ngo jobs in bangladesh, jago jobs, jagojobs, job advertising, job circular 2022, job hunter sites, job in australia, job in security guard, job listing, job listing websites, job offers, job opportunities, job opportunities in canada, job opportunities in japan, job portal, job posting, job site, job sites online, job vacancies, job website, jobs 2024, jobs cyber, jobs in canada, jobs online, jobs today, latest govt job circular, my job, my jobs, need job, new government jobs, new government jobs 2024, new govt jobs 2024, new job circular 2022, new job circular in bangladesh, new jobs, new jobs 2024, news govt job, ngo jobs today, office assistant job, office jobs, online job application, online job bd at home for students in bangladesh, online job work from home, online jobs home, online jobs work from home in bangladesh, online work from home in bangladesh, part time job in bangladesh, part time jobs for students in dhaka, plan international jobs, private company job, private job, recent govt job circular 2024, recent job circular 2022, site jobs, student job bd, student part time job in bangladesh, supervisor job, teletalk bd jobs, teletalk govt job, teletalk job account, teletalk job apply, teletalk job bd, today government job, today govt job circular, today govt jobs, top 10 government job in bangladesh, work bd, work for home online, work from home jobs dhaka, work from home jobs in bangladesh, work fromhome, work online jobs, www all job teletalk com bd, www gov job com, www government job, www job gov bd, , bd job bangladesh, all jobs teletalk, bd govt job, bd job circular, bd job today, brac ngo career, govt job circular, job circular, teletalk jobs, bangla job circular, bangladesh all job, bd job chittagong, bd job dhaka, bd job in khulna, bd job rajshahi, bd job sylhet, career at walton
