Senior Officer (Records & Documentation) - Controller of Examinations

Job Description

Title: Senior Officer (Records & Documentation) - Controller of Examinations

Company Name: BRAC University

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): University

• Bachelor/Honors

Bachelor`s degree in any discipline from a reputed university with excellent academic credentials; a Master`s degree is desirable.

• At least 3 years
• The applicants should have experience in the following business area(s): University

• 03 years of work experience.

• Strong interpersonal abilities with a talent for building effective relationships with various stakeholders.

• Excellent communication skills in both Bangla and English, across verbal and written formats.

• Skilled in using MS Office applications and navigating the internet effectively.

• Highly organized, with excellent planning and time-management capabilities and able to collaborate effectively with a diverse team of colleagues.

• Demonstrated ability to take initiative and apply creative thinking to solve problems, identify solutions, and suggest improvements.

• Detail-oriented with a systematic and structured approach to tasks.

• Adaptable and responsive to shifting priorities and work requirements and a clear understanding of and commitment to maintaining confidentiality.

• Strong team player with the ability to work collaboratively across departments and service units.

BRAC University follows a liberal arts approach to education, which nurtures innovative ideas and gives new impetus to the field of tertiary education. It ensures a high quality of education and aims to meet the demands of contemporary times. BRAC University is accredited by the University Grants Commission (UGC) and approved by the Ministry of Education, Government of Bangladesh, which has established itself as one of the leading private universities in Bangladesh. The university plays an integral role in developing skilled graduates for a knowledge-based economy. We are searching for a competent candidate to add value to this role.

KEY RESPONSIBILITIES

• Ensure timely distribution of examination answer scripts and other required materials to all departments.
• Collect completed answer scripts after exams, organize and store them securely by batch and semester for future reference or audits.
• Digitize key examination and convocation documents to improve accessibility and retrieval when needed.
• Safely dispose of outdated or expired exam-related materials in accordance with university guidelines.
• Maintain accurate and up-to-date records (both digital and physical) of all examination and convocation materials, monitor usage trends, and submit timely requests to prevent shortages.
• Provide significant input in revising and updating leave and attendance policies, ensuring they are comprehensive, transparent, and aligned with institutional goals and labor laws.
• Keep an organized inventory-both digital and physical-of all security paper and embossed seals.
• Support logistical arrangements for midterm, final, and supplementary exams to ensure smooth operations for students.
• Manage the distribution and return of convocation gowns, keeping detailed records and reporting any losses or damages.
• Compile and submit regular inventory and usage reports to the Controller's Office or relevant authority.

Job Location: BRAC University