Secretary of the Executive Director office
Job Description
Title: Secretary of the Executive Director office
Company Name: Village Education Resource Center (VERC)
Vacancy: 01
Job Location: Dhaka (Savar)
Employment Status: Full-time
Educational Requirements:
∎ Master in any discipline/MBA/ Post Graduate Diploma Secretarial science will be given preference.
Experience Requirements:
∎ 3 to 4 year(s)
Job Responsibilities:
∎ Organize daily tasks, schedule, arrange, coordinate and the meetings for the ED
∎ Be proactive in identifying priorities, emergencies and important issues in connection with the day-to-day tasks
∎ Handle all incoming and outgoing emails, correspondence and attend telephone calls.
∎ Take minutes and type memos, letters and emails, in Bangla/English, for the Executive Director and ensure its correct archive.
∎ Take in charge all issues related to the Executive Director's travel arrangements: air tickets and hotels booking, filling of travel forms, follow-up out of pocket expenses, etc.
∎ Prepare a press review, as and when requested by the Executive Director.
∎ Ensure Completion of regular re -occurring work, e.g. monthly report, briefings, weekly and monthly meetings.
∎ Welcome and attend the Executive Directors visitors and maintain good public relations.
∎ Perform any task deemed necessary by the management for efficient running of the Executive Directors office.
∎ Manage the calendar on Outlook and task list and ensure Executive Director attends meetings as required or committed.
∎ Maintain correspondence and filing cabinets of topics / subjects pertaining to all incoming information.
∎ Provide Trace File on follow up on delegated tasks to Directors and others.
∎ Distribute Memos and Correspondence.
∎ Ensure all outgoing mail, memos, circulars and letters are handled with care and dispatched accordingly on time.
∎ Letter Processing (Incoming, Outgoing)
∎ Managing office protocol to General Council Member and Executive Committee Members.
∎ Follow-up a sound Performance Management System for all staffs and management personnel in VERC.
∎ Prepare / Issue office note, memo, office order & circular in respect of HR issues
∎ Follow-up Appointment processing, Orientation / Induction, exit interview
∎ Ensure transfer, increment, promotion, separation, and confirmation related works.
∎ Follow up Disciplinary action & conduct departmental enquiry & grievance
∎ Update all licenses, certificates, etc.
Additional Requirements:
∎ Age 28 to 40 years
∎ Experience: Minimum 3-4 years experience in relevant field.
∎ Mature, responsible, self-motivated and able to work under pressure
∎ Confident, independent & be able to take responsibility for the job role
∎ Excellent skills with computer productivity tools, especially on MS Office (MS Word, MS Excel and MS PowerPoint).
∎ Excellent communication skills
∎ Note: If the candidate is more experienced, age and educational qualification may be relaxed and salary negotiable.
Salary: Tk. 40000 - 45000 (Monthly)
Compensation & Other Benefits:
∎ Festival allowance and other allowance as per organizational policy
Application Deadline: May 15, 2019
Company Information:
∎ Village Education Resource Center (VERC)
∎ Address : B-30, Ekhlas Uddin Khan Road, Anandapur, Savar, Dhaka-1340
∎ Web : www.vercbd.org
∎ Business : Village Education Resource Center (VERC) is a non-governmental organization which started its journey in 1977 as a collaborative project of Save the Children, USA and UNICEF. It became a legal entity under Society?s Registration Act, in 1981, with the Department of Social Services in 1989 and with the NGO Affairs Bureau, Bangladesh. VERC is working with the poor and marginalize community for their empowerment through improving their situation by attaining self-reliance. It always tries to address the emerging needs of the working communities and collaborates with various local, national and international NGOs and government departments in realizing their common goal of social development. Since inception, VERC is working on different development aspects spreading all over the country. VERC implement its activities systematically in a planned way by consulting the community people and other development partners.
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 15th May 2019
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