Title: Operations Coordinator
Company Name: The Fred Hollows Foundation-Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
∎ At least 3 year(s)
∎ Do you want to do work that really matters? Help us end avoidable blindness
∎ Full time, Permanent Role based in Dhaka, Bangladesh
∎ THE OPPORTUNITY:
∎ The Operations Coordinator is accountable for general office and financial administration functions of the country office. The position is to maintain coordination between the global business operations team, technical support teams and the local country team. S/he is the first point of contact for internal and external guests and visitors to the office.
∎ Office Management: Oversee efficient running of the country office including (but not limited to): fire and health and safety compliance, collection of mails, management of meeting rooms and AV gear, purchase and restock office supplies including first aid kit, IT equipment, stationery, furnishings etc. Keep an inventory stock of all office items. Act as liaison with global Business Services team for local office requirements and manage local service providers including internet, utilities, etc. Provide induction for new staff (if any) on local office requirements including being the liaison to ensure all business operations requirements are fulfilled such as the procurement and set-up of computer and helping them to understand local and global processes and systems. Act as the first aid officer for the country team.
∎ Travel & Security Coordination: Meet guests and visitors on arrival, provide security briefing and ensure security manual remains up to date. Coordinate logistics, travel and accommodation for country team, visitors and meetings including, but not limited to, visas, medical and other travel documents for travelers leaving or entering the country. Remain up to date on visa requirements, visa process and relevant information and share within organization for clear information. Ensure incident reports are completed and submitted in a timely manner. Manage vehicles, leases and repairs, car hire and drivers as required.
∎ Administrative Support: Oversee the efficient running of the country office including (but not limited to) coordination of procurement functions to ensure appropriate suppliers and vendors successfully fulfill the needs of FHF and partners through the provision of goods and services in line with FHF standards of governance. Assist with operational reports and updating of policies in line with FHF standards. Provide administrative support for the local team including the compilation of internal reports such as risk and ensure their timely submission. Liaise with and assist the global IT service desk to fulfil local IT support needs for the office and staff.
∎ Finance Administration: Primary point of responsibility for all country-level financial operations, Prepare and process requisitions for the country team in the organization's financial systems. Prepare salary register monthly and generate pay slips. Work with global finance team to ensure timely payment of invoices, manage petty cash, stamps and attend the bank as required. Observing, reviewing, and analyzing processes to identify inefficiencies and areas where improvements could be made.
∎ Support with Government processes: support the preparation of documents and meetings in relation to government approval processes (eg. NGO Affairs Bureau), follow up applications with government offices, and support the preparation of reports where required.
∎ Wider Technical Support: In addition to the general local office and financial administration functions, the Operations Coordinator will also be accountable as a technical support resource within the Country Support Network, providing functional support across other aspects of the country clusters in areas such as ensuring transactional and reporting systems and processes are maintained across the group of clusters and countries in which the role is located.
∎ Maintain good relationships: with staff, visitors, and providers to ensure efficient running of the office.
∎ Other tasks as requested by your manager
∎ Minimum 3 years' experience in providing administrative support or HR position at an INGO
∎ Experience in finance or business management, including accounting undertaking bookkeeping
∎ Extensive experience working with the Microsoft office suite including Outlook calendar management and office technology functions such as WiFi, phones, and printers.
∎ Experience working in a culturally diverse team.
∎ To find out more about our benefits click here
Compensation & Other Benefits:
∎ HOW WE RECOGNISE YOUR CONTRIBUTION:
∎ Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:
∎ Generous salary packaging - We aim to provide an overall remuneration package that is attractive and fair. As a permanent employee, you will receive a payment equivalent to one month's salary each year (pro-rata for those working part of the year).
∎ Flexible work environment - we focus on output, not hours and enable you to prioritise your health and wellbeing
∎ Generous leave allowances - we offer time off for culturally significant/ceremonial leave, paid parental leave; 5 days bonus leave ev
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Jul 2022
∎ 4 Jul 2022
∎ The Fred Hollows Foundation-Bangladesh