Junior Executive - Admin

Job Description

Title: Junior Executive - Admin

Company Name: Excellence Consultants

Vacancy: 02

Age: 28 to 32 years

Job Location: Dhaka (Uttara Sector 1)

Salary: Tk. 18000 - 20000 (Monthly)

Experience:

• 2 to 3 years
• The applicants should have experience in the following business area(s): Immigration and Education Consultancy Service, Coaching Center

• Bachelor of Business Administration (BBA) in Marketing
• Bachelor of Arts (BA) in English

• 2 to 3 years
• The applicants should have experience in the following business area(s): Immigration and Education Consultancy Service, Coaching Center

• Age 28 to 32 years

• To report to the office on time, as specified by the management, and remain in the job/ office for up to a limited time
• To attain and constantly update product knowledge across all study areas and levels in various universities around the world
• To ensure necessary administrative and logistical support to the concerned team
• To perform day-to-day administration of concern activities and facilitate the exchange of information between related stakeholders
• To manage, supervise, and coordinate the activities and operations of the administrative division within an assigned department
• To perform various purchasing functions; review and prepare bid packages for equipment or supplies; oversee the approval of all departmental purchase orders with the company's existing financial and procurement policy (may include purchasing, day-to-day logistic work, and staff personnel files and documents maintained)
• To monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within organizational policy, appropriate service and staffing levels
• To maintain manual file systems, diaries, and appointment systems, scheduling
• To produce a range of documents, including letters/ emails and presentations, to a good standard by the required deadline
• To serve as the liaison for the assigned department with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.
• To attend different meetings/ events when needed, observation of separate fair and program-related workshops
• To prepare and complete orders for delivery or pickup according to schedule (load, pack, wrap, label, ship, deliver)
• To receive and process inventory products (pick, unload, label, store)
• To maintain a safe and clean working area
• To assist in preparing the necessary documents (visa & admission) correctly
• To assist in creating and updating the national and international clients/ stakeholders contact lists (telephone, mobile, email, and address lists)
• To book and confirm travel tickets, hotel reservations for staff/ visitors, and provide pickup and drop service.
• To visit various banks/offices to collect/ deposit money/ documents
• To assist in any task related to visa assistance (tasks may include scanning, visa form filling, arranging visa documents, submission of visa documents, and others)
• To perform any other duties as instructed by the supervisor
• To perform all other related responsibilities of a JUNIOR EXECUTIVE - ADMIN
• To strictly adhere to the HR Policy Manuals of the organization