Job Description

Title: Grants and Operations Manager

Company Name: Winrock International

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master's degree in business administration or any relevant discipline.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Winrock International is recruiting applicants for the position of Grants and Operations Manager for the `Ashshash - for men and women who have escaped trafficking, Phase II` is a four-year program supported by the Embassy of Switzerland in Bangladesh and implemented by Winrock International. The objective of the project is supporting 6,000 (65% female) survivors of trafficking to reintegrate into their communities and achieve personal well-being and self-sufficiency. The project will accomplish this goal by May 31, 2027.
∎ GENERAL: Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the world.
∎ The Grants and Operation and Manager will oversee the Grants management and operational management of Ashshash program. The responsibilities include developing a strategy to manage sub awards efficiently and effectively. The Grants and Operation and Manager will also be responsible for developing and execution of Ashshash procurement plan. This position will be working closely with Sr. Manager- Finance and Administration, Sr administration officer and other program components lead to ensure effective planning and implementation of Ashshash grants and contracts programs from the application process to approval and its utilization.

Job Responsibilities:
∎ Support the project Director and Component Managers to develop TORs for grant opportunities.
∎ Provide support to the Ashshash Project to publicize grant and contract opportunities, coordinate and manage all the steps in the grants and contracts processes, including but not limited to the following:
∎ Draft and assist in publishing RFAs/EOIs and requirements for grants and contracts.
∎ Review grants applications/ proposals and responses to solicitations.
∎ Lead and facilitate the formation and activities of grants review panels consisting of multi-disciplinary teams with relevant expertise and expertise.
∎ Conduct pre-award assessments, coordinate review/documentation of findings and final selection decisions for sub-grantees and sub-contractors.
∎ Work with selected partners, project staff, and the Home Office to develop, as needed capacity development plans to address any issues identified as part of the pre-award assessment.
∎ Coordinate preparation of all necessary documents for subawards and subcontracts review and approval by the Home Office and the donor, including the Pre-Award Assessment Tool (PAT) and the negotiation memo.
∎ Coordinate the drafting and finalization of sub-agreements, including the reporting/compliance package, and facilitation of partner signing, preparation of initial and subsequent advances and organization/facilitation of post-award sharing sessions.
∎ Visit grantees' offices and project activities in fields regularly to assess compliance, provide capacity building support.
∎ Provide guidance and advice to project and partner staff on compliance and capacity development issues.
∎ Facilitate and monitor implementation and closeout of different grants programs at the field level, keeping the FAM, Project Director, and relevant technical staff of any performance or compliance issues.
∎ Provide support to FAM and Project Director to develop plans/approached to addressing any compliance and performance issues, especially those that may need to be elevated to the Home Office level
∎ Maintain the subaward/subcontractor tracker, that tracks advances against financial reports documenting expenditures that have been validated using supporting documents in accordance with Winrock and donor requirements.
∎ Coordinate with program and finance staff, monthly financial reporting of expenditures and the supporting documentation as per Winrock and donor requirements, including resolution of any issues that might delay future disbursements and implementation.
∎ Review, and provide guidance and concurrence on advances/disbursements in accordance with donor and Winrock approvals and policies.
∎ Operations Management
∎ Procurement
∎ Prepare procurement requests, purchase orders and payment requests for goods and services as needed for program activities, consultants, and administration/logistics, ensuring compliance with Winrock and donor policies.
∎ Prepare solicitation of quotes from vendors in compliance with WI procurement guidelines, including working with staff to identify requirements, specifications, and potential vendors for a competitive selection process.
∎ Coordinate establishment and activities of procurement committees of staff appropriate given their roles and expertise, ensuring appropriate review, selection and documentation of the procurement process.
∎ Prepare, submit, and track progress of review/approval of procurement documentation as needed for timely finalizing and implementation.
∎ Support relevant staff to monitor procurement deliverables and payments for proper implementation of procurement agreement and quality services for Ashshash.
∎ Oversee property, including up-to-date inventory reports submitted to the HO on a quarterly basis and the annual inventory report
∎ Office Operations
∎ Supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
∎ Management of all leases and contracts for services and goods related to office operations.
∎ Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc.) and all regulations on professional certification to ensure that the organization is compliant.
∎ Security
∎ Serve as Security Focal Point (SFP) of Ashshash and coordinate with the Home Office security focal person and other WI and INGOs in Bangladesh in security issues.
∎ Review security data and information provided by the Home Office Global Security Director, communicating with staff and partners as needed to ensure safety, well-being and Ashshash implementation.
∎ Provide oversight and guidance on all safety measures for all Ashshash staff and activities informing and seeking direction from the FAM, Project Director, and, as needed, the HO program support and Global Security Director.
∎ Coordinate with the FAM and Project Director, implementation of Winrock's security rules and safety regulations, and the Ashshash Security Plan
∎ Report all security incidents to the HO program support team and the Global Security Director using appropriate templates and procedures for documentation and addressing risks and problems.

Additional Requirements:
∎ At least 5 (five) years of professional experience.
∎ At least 3 (three) years of progressive experience of dealing with Grants management and procurement and project operational issues in reputed INGOs and National NGOs or relevant organizations.
∎ Good understanding of the functions of government and International Non-Governmental Organizations.
∎ Ability to manage multiple tasks and priorities under pressure.
∎ Excellent communications skills.
∎ Fluent in English.
∎ Other: Bangladeshi citizenship or residency with work authorization.

Salary:
∎ The annual salary will be commensurate with qualifications and experience. Excellent benefits offered.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 23 Dec 2023

Company Information:
∎ 20 Dec 2023
∎ Winrock International
∎ Business : Winrock International is a nonprofit organization that works with people around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources.

Category: NGO/Development

: