Job Description

Title: Finance Assistant

Company Name: MedGlobal Inc

Vacancy: 1

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Business Administration (BBA)

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Job Location: MedGlobal Bangladesh Office, Kolatoli Main Road, Cox`s Bazar, Bangladesh
∎ Contract duration: Up to December 2023 (Possibility for Extension)
∎ Reports to: Finance and HR Coordinator, MedGlobal Bangladesh
∎ Based in: Cox`s Bazar
∎ ABOUT MEDGLOBAL
∎ MedGlobal is a humanitarian non-governmental organization working to save lives and serve vulnerable communities around the world by providing healthcare and building resilience. Our health services support refugees, displaced persons, and other marginalized communities in crisis-affected and low-resource settings.
∎ CODE OF CONDUCT
∎ MedGlobal Code of Conduct reflects the profession`s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers` coordinators, and directors to guide their practice and conduct. The Code is organized into categories, as follows:
∎ Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, and ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
∎ Provide a positive and valued experience for those receiving service within and outside MedGlobal.
∎ POSITION OVERVIEW
∎ We are looking for a Finance Assistant who is energetic, disciplined, and proactive with a strong understanding of accounts, finance, banking, VAT & Tax issues and auditing and financial management. The Finance Assistant is responsible for assisting the Finance and HR Coordinator/Department in all the accounts management activities and ensuring value for money of MedGlobal.
∎ To be successful as a Finance Assistant he/she needs to have a clear understanding and knowledge about accounting procedures, banking and VAT, AIT and Tax, salary issues of staff, good knowledge on accounting software and reporting accounts related data to HQ or others concerned as and when ordered to do so.

Job Responsibilities:
∎ Ensure timely Data Entry in the automated accounting software system.
∎ Keep a record of transaction and preparation of all kinds of vouchers in software processes on a regular basis.
∎ Maintain cash book register, bank book register, asset register, collection register and payment register.
∎ Maintain vendors payable statements and calculate VAT & TAX .
∎ Properly record transactions in a timely manner.
∎ Prepare a monthly bank reconciliation statement.
∎ Prepare payroll statements and calculate Income Tax.
∎ Prepare reports on Audit findings.
∎ Checking & Verification of bills, vouchers and other supporting documents.
∎ Inventory Audit and supervising time to time to store-in-charge.
∎ To perform any other assignment as by the concern authority in time to time
∎ Finance Assistant will be reports to Finance and HR Coordinator in performance of his duties and devotes time as per following broad headings:
∎ 1. Finance and Accounts Related Activities (75%)
∎ Work as per the directives of Finance & HR Coordinator for financial management, bookkeeping, and related activities.
∎ Ensure the correctness of vouchers, money receipt, bills, ledgers and all such documents are updated daily on software and in hard copies as appropriate.
∎ Make timely payment as per the instruction of Finance and HR Coordinator and keep records.
∎ Make sure timely vendor payment is timely with appropriate supporting vouchers/documents authenticated by proper signature.
∎ Ensure efficient financial management procedures and monitoring of projects accounts and accurate periodical reporting as needed.
∎ Assist to Finance and HR Coordinator for timely audit of project fund on completion of project as directed by NGOAB.
∎ Support the collection and accurate reporting of finance as guided by the Finance and HR Coordinator.
∎ Organize training sessions on Accounts & finance for our own staff from time to time as needed by the organization.
∎ Networking: 15% of time
∎ Keep good liaison with Banks, partners, and other financial institutions MedGlobal deals with.
∎ Attend in-house and represent MedGlobal outside meetings as required.
∎ Follow up with headquarter staff after attending meetings.
∎ Others 10% of time
∎ Contribute to developing and updating organizational documents on finance and accounts.
∎ Keep good communication with other in-country departments and ensure that various project payments are given highest priority.
∎ Prepare salary advice on time to ensure timely payment of staff salary and allowances.
∎ Complete administrative tasks of the Maternity team
∎ Good and clear understanding of MedGlobal financial canons and rules and procedures and updating this knowledge.
∎ Provide financial, admin and logistic support to implement the project activities.
∎ Help new staff to open salary accounts and other accounts related jobs.
∎ Attend meetings as directed by the Finance and HR Coordinator.

Additional Requirements:
∎ Age 25 to 40 years
∎ Skills
∎ Demonstrated experience of working closely with financial/accounting departments of the government, Health Sector, and experience of working with a large complex multi-partner team.
∎ Understanding of accounting principles of NGO and public sector and national health system issues is an advantage.
∎ Fluency in Bangla and English and effective communication skill (verbal/nonverbal)
∎ Effective presentation of relevant information (oral & written)
∎ Qualification
∎ Minimum graduation in accounts and/or finance.
∎ Certification and education/training in accounting, accounting software, cost accounting, financial management, will be preferred.
∎ Experience
∎ A minimum of 3+ years of experience at banks or MNCs or INGOs/NGOs or large business houses.
∎ Experience in training facilitation and strong interpersonal communication skills with the ability to communicate and negotiate clearly and effectively at all levels.
∎ Experience of working in Cox's Bazar area will be an advantage.
∎ Experience in working in NGO/INGO providing health care services will have additional value.
∎ Person with disability are encouraged to apply

Salary: Negotiable

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 4 May 2023

Company Information:
∎ 30 Apr 2023
∎ MedGlobal Inc
∎ Address : White House (Level - 04), Opposite of Cox's Bazar Police Lines, Dhaka- Cox's Bazar Highway, Bypass Road, Kolatoli, Cox's Bazar-4700, Bangladesh
∎ Web : www.medglobal.org
∎ Business : We are a humanitarian and health NGO dedicated to creating a world without healthcare disparity. We provide innovative and sustainable healthcare to refugees, displaced persons, and other vulnerable communities in crisis areas & low-resource settings.


Category: Accounting/Finance

: Please submit a resume to Manager-Human Resources by mgbangladesh_hr@medglobal.org no later than 04th May 2023. Please include the position title in the subject line. The resume and related application documents shall be provided as a single PDF attachment and list long-term employment history and any relevant short-term consulting work. Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. Women, minorities, and people from diverse groups are encouraged to apply.