Assistant Officer - General Support Services (Procurement & Admin)
Job Description
Title: Assistant Officer - General Support Services (Procurement & Admin)
Company Name: Practical Action, Bangladesh
Vacancy: 2
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Graduation in any discipline from any reputed university.
Job Context:
∎ Reporting to: Head of P&C and GSS
∎ Direct reports: None
∎ Groups: People & Culture and General Support Services
∎ Relationships: Different unit of Practical Action, Municipalities and their key departments and committees, PNGOs, community organisations, private sectors, financing institutes.
∎ Financial scope: As assigned or delegated.
∎ Nature of contract: Regular
∎ Travel: Regular travel to project locations as needed.
∎ About the Role: The Asst. officer - General Support Services will provide support across procurement, inventory management, repair & maintenance, local & international travel, petty cash handle, vehicle management and vendor payment. Also s/he needs to support the People & Culture team on need basis in organizing events & HR operations.
Job Responsibilities:
∎ Ensure full compliance on administrative, procurement, vehicle, inventory and financial processes in accordance with Practical Action rules, regulations, policies and strategies.
∎ Organize and coordinate the maintenance of the premises, office space management and the provision of common services;
∎ Organize workshops, conferences, retreats and different type of events.
∎ Support in coordination with local authority on space and other administrative matters;
∎ Supervision of support staff, drivers and cleaning services;
∎ Handle petty cash and vendor payment;
∎ Manage repair & maintenance;
∎ Prompt reporting and investigation of cases of damage, loss or theft of items.
∎ Logistical support for events, staff's cubicle/desk layout and space management;
∎ Act as custodian for management of office stationary supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
∎ Maintenance of the filing system ensuring safekeeping of confidential materials;
∎ Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
∎ Organize travel including purchase of tickets, DSA calculation, T&E, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
∎ Timely conduct DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
∎ Processing travel authorization, travel claims, and security clearances in line with travel entitlements for staff, technical advisors and consultants deployed for GEMS, ensuring that the travel arrangement follows Practical Action rules of most direct route and most competitive prices.
∎ Liaison with NGO Affairs bureau.
∎ Accommodation reservations for visiting Practical Action officials.
∎ Ensure proper vehicle management.
Additional Requirements:
∎ Freshers are encouraged to apply.
∎ Experience in the following area(s) will give added advantage:
∎ Administration, Procurement, Safety and Security Management
∎ Qualified female candidates are highly encouraged to apply.
∎ Demonstrated understanding and skills of reflecting the needs of the programme delivery team and good coordination with Finance team.
∎ Familiarity with financial and facilities management principles.
∎ A person well organized, attentive to details, and use concise, persuasive writing.
∎ Ability to manage multiple responsibilities and to set priorities.
∎ Excellent analytical and communication skills.
∎ Excellent ability to work with a virtual cross-functional team.
∎ Fluency in Bangla and English required.
∎ Ability to work collaboratively across teams and to contribute strategically.
Salary:
∎ Monthly consolidated BDT 35,000 Monthly Gross
Compensation & Other Benefits:
∎ The opportunity to work for an organisation that is making a positive difference to the lives of people worldwide, a friendly and supportive culture, working with values driven and highly engaged colleagues, work life balance and flexible working - these are just some of the reasons we think Practical Action is a great place to work.
∎ In addition, the compensation and benefit details are mentioned below:
∎ Other Benefits: PF, Gratuity, Festival Bonus, Outpatient & Inpatient Medical Insurance, Mobile Allowance, TA/DA,
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 15 Aug 2022
Company Information:
∎ 2 Aug 2022
∎ Practical Action, Bangladesh
∎ Business : Practical Action is a UK based international development organisation works for technology justice and wellbeing to reduce poverty. We work through regional and country offices in Latin America, Africa, and Asia to make a difference in the lives of poor people by transforming the technologies from idea to reality. In Bangladesh, focus of our work is around agriculture, extreme poverty, disaster risk reduction, climate change adaptation, access to markets, water sanitation, waste management and energy. Our distinctive practical approach includes wellbeing, partnership, specialized knowledge services and policy engagement
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 15th Aug 2022
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