Assistant Manager - Store & Inventory

Job Description

Title: Assistant Manager - Store & Inventory

Company Name: Divine Mercy Hospital Ltd.

Vacancy: 01

Age: 25 to 40 years

Job Location: Gazipur (Kaliganj)

Salary: Negotiable

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): Hospital

• Bachelor of Business Administration (BBA)
• Bachelor of Business Administration (BBA) in Supply Chain Management

• 5 to 7 years
• The applicants should have experience in the following business area(s): Hospital

• Age 25 to 40 years

• Technical Skills: High proficiency in MS Office (especially Excel) and hands-on experience with Inventory Management Software or Hospital Information System (HIS).

• Analytical Skills: Strong ability to analyze data, identify trends, and make data-driven decisions to optimize inventory.

• Leadership & Interpersonal Skills: Excellent team management, communication, and conflict-resolution skills to effectively lead a diverse team and interact with clinical staff.

• Organizational Skills: Meticulous attention to detail, with superior organizational and multitasking abilities in a fast-paced environment.

• Problem-Solving: Proactive in identifying issues and implementing effective solutions under pressure.

• Integrity: High level of honesty and ethical standards due to the handling of high-value and critical medical supplies.

1. Inventory Management & Control

• Implement and manage an efficient inventory control system to minimize stock-outs and reduce excess inventory.

• Conduct regular physical stock counts, cycle counts, and annual audits, reconciling discrepancies with systematic records.

• Monitor inventory levels for critical, high-consumption, and high-value items to ensure constant availability for patient care.

• Manage the shelf-life of supplies (e.g., FEFO - First Expired, First Out) to prevent wastage and ensure the use of sterile and effective materials.

• Coordinate the return and replacement of expired, recalled or damaged goods.

2. Store Operations & Supply Distribution

• Supervise the receipt, inspection, storage, and issuance of all hospital supplies and equipment.

• Ensure the store is organized, clean, and secure, with proper segregation of different types of items (e.g., sterile, non-sterile, hazardous, pharmaceutical).

• Oversee the internal distribution system, ensuring timely and accurate delivery of supplies to various departments like OTs, ICUs, Wards, and Labs.

• Manage the hospital's linen store, ensuring adequate supply of clean linen and proper collection of soiled linen.

3. Procurement & Vendor Coordination

• Assist the Materials Manager in the procurement process by generating and validating indents and purchase requisitions.

• Liaise with vendors for delivery schedules, resolve discrepancies in received orders, and process returns.

• Participate in the evaluation of new suppliers and products, focusing on quality, cost, and reliability.

4. Data Management & Reporting

• Develop and utilize the Hospital Information System (HIS) to maintain accurate inventory records.

• Generate and analyze inventory reports, including consumption patterns, stock levels, turnover ratios, and uselessness reports.

• Prepare and present regular reports on store performance, cost-saving initiatives, and critical issues to management.

5. Compliance & Safety

• Ensure all store operations comply with regulatory standards from bodies such as JCI or local health authorities.

• Maintain strict documentation and traceability for implants, high-value devices, and hazardous materials.

• Enforce infection control and safety protocols within the store and distribution areas.

6. Team Leadership & Supervision

• Supervise, train, and motivate a team of storekeepers, inventory clerks, and helpers.

• Conduct performance appraisals and provide coaching for professional development.

Foster a culture of safety, accuracy, and accountability within the team.

• Mobile bill,Gratuity
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2