Admin and Finance Officer

Job Description

Title: Admin and Finance Officer

Company Name: Bangladesh University of Textiles (BUTEX)

Vacancy: 1

Job Location: Anywhere in Bangladesh

Employment Status: Contractual

Educational Requirements:
∎ At least Bachelor's in business administration or relevant field
∎ At least Bachelor's in Business Administration (BBA) or relevant fields

Experience Requirements:
∎ 2 to 3 year(s)

Job Responsibilities:
∎ Administration:
∎ Coordinating of all administrative and logistic arrangements for the support office
∎ Support Coordinator for the quarterly reporting, especially for the financial reporting.
∎ Travel management (if any); arranging local travel needs for the support office personnel and possibly during client visits.
∎ Monitor and ensure availability of supplies and performs procurement-related activities up to the specified guideline amount for the support office
∎ Ensure integration with BUTEX administration structure and protocols for approval to ensure smooth operation of the support office
∎ Ensure verification of documents where necessary
∎ Ensure proper document management and taking data backups where necessary
∎ Support on screening of application on scholarship and pre-selection of suitable candidates bases on agreed criteria
∎ Support in organizing and implementing monthly extra-curricular activities such as meetings and events with scholarship holders
∎ Jointly with GIZ and German universities support preparation and logistics for internships in Bangladesh as well for semester abroad for selected students
∎ Support GIZ to present scholarship program at selected schools (especially UCEP schools) and identify potential scholarship candidates
∎ Finances and Accounting:
∎ Assists in the financially sound implementation and finalisation of GIZ's contract with BUTEX for the university scholarship cooperation project
∎ Manage cash-in-hand and support office bank account (separately opened for the support office) and arrange for all related payments according to the budget. Also ensure bookkeeping of the entire support office.
∎ Ensures appropriate approvals and timely availability of funds for regular office running, scholarship payments, student activities and events
∎ Assists in monitoring fund expenditure in accordance with the budget (cost type and cost category) for the support office, travel, accommodation, and others as required
∎ Collects and prepares proper receipts
∎ Ensures document management separately for invoices (Scholarship payment, office running payments, expert fees, travel/events/activities payment, billing to GIZ and bills paid to external vendors ad-hoc when required), procurements and student activities/events/reports.
∎ Communication:
∎ Be the communication focal for the scholarship support office at BUTEX, especially for the students
∎ Regularly research regarding available scholarships (national and international) and make information pamphlets/fact sheets for students
∎ In tandem with the coordinator and mentors, support students in scholarship identification and application processes

Additional Requirements:
∎ 2-3 years of relevant work experience (could be relaxed for potential candidates from BUTEX)
∎ 2-3 years of relevant work experience (admin and financial) (could be relaxed for potential candidates from BUTEX)
∎ Experience and skills in accounting, bookkeeping, receipt management
∎ Good understanding of public university regulations as well as EU rules and regulations regarding financial and administrative management is desirable
∎ Experience working in public universities, especially within the scholarships/student affairs/financial aid context and with relevant government and international entities is highly desirable
∎ Experience in working with local vendors and contractors in Dhaka.
∎ Experience in working with international organizations and implementing project-based contracts as well as raise invoices.
∎ For candidates with specific relevant experiences, experience terms can be relaxed
∎ Other knowledge, requirements, and additional competences:
∎ Readiness to liaise with BUTEX and GIZ to ensure compliance (local and EU) of the financial and administration management. GIZ will provide briefing regarding its own regulations.
∎ Active, self-motivated and has a can-do approach. Ability to work with minimal supervision and handling multiple roles.
∎ Good communication and interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
∎ Must be a strong team player, organized and efficient.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 20 Jun 2023

Company Information:
∎ 10 Jun 2023
∎ Bangladesh University of Textiles (BUTEX)
∎ Business : As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.

Category: Accounting/Finance