Accounts and Admin Officer

Job Description

Title: Accounts and Admin Officer

Company Name: PARI Development Trust

Vacancy: 1

Age: At most 45 years

Job Location: Sunamganj

Salary: Tk. 36267 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Master of Commerce (MCom) in Accounting
• Master of Commerce (MCom) in Management

The educational qualification is subject to consider if the candidate deemed exceptional experienced.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 45 years

• Age: not over 45 years old but age bar could be considered for the extra ordinary skilled candidate.

• Both male and female are encouraged to apply.

• Experience in online accounting systems, especially Tally will be given preference.

• Should have learning attitude.

• Ability to work under pressure and maintain deadlines.

• Knowledge on ICT particularly on accounting software, MS Excel, MS Word, Power Point.

• Have mentality to live at working area.

• Strong written and oral communication skills in local language and proficiency in English is essential.

• Experience in NGO activities.

• Must be emotionally stable and willing to serve the poor and work with the community.

• Ability to drive motorcycle with valid driving license.

Job Context
PARI Development Trust, a national NGO registered with NGOAB, is working across greater Mymensingh to bring lasting change in the lives of children and families. Our programs span community development, maternal & child health, nutrition, food security & livelihood, agriculture, and child rights in several Upazilas of Mymensingh, Netrokona, Sunamganj, Jamalpur, Sherpur, and Tangail districts.

In partnership with World Vision Bangladesh (WVB), PARI is implementing the Dharmapasha Area Program – a child-focused initiative dedicated to relief, community development, and advocacy. Together, we strive to ensure the sustained wellbeing of children, families, and communities.

We are seeking a dynamic and committed professional to join our team as Accounts & Admin Officer. This role is central to ensuring smooth financial management and administrative operations in support of our child-rights focused mission.

Job Responsibilities

• Ensure financial management, policy procedure internal control and compliance.

• Maintain standard accounting system and keep all accounts up-to-date of the project  .

• Prepare credit voucher, debit voucher, journal voucher, bill voucher and others accounts related documents regularly and duly sign every day.

• Maintain cash book, ledger book and separate bank accounts for the project .

• Strongly follow the procurement process as per policy of PARI and WVB  .

• Technical support to the purchase committee to procure goods and services .

• Prepare budget, budget break down, budgetary forecast, analysis and budget variation.

• Prepare fund request following prescribed format as per donor’s instructions.

• Prepare procurement planning in a justified manner

• Maintain financial documents and ensure safety and security of documents, information and other resources.

• Make all types of payment following the policy and stamp paid seal on the bill and vouchers

• Support to field staff to prepare bill vouchers in proper way and timely

• Vendors dealings, anti-corruption, audit, risk register

• Keep fixed asset register, Leave register and stock register up to date.

• Prepare delivery and receive challan with GRN and maintain store, emergency stock in right way.

• Maintain fixed assets properly and prepare physical verification report.

• Initiate maintenance work at different project and program offices.

• Assist in maintaining effective internal control in the financial management of AP/Upazila.

• Check procurement process and ensure budgetary provision.

• Maintain cheque book financial documents in safe custody

• Ensure compliances with Project’s financial policies, standards, procedures and government VAT & Tax requirements.

• Ensure SAM /BPS checking for staff and vendors

• Prepare Monthly/quarterly / half monthly and yearly financial statements as per project guideline.

• Prepare bank reconciliation and bank statement at end of every month

• Coordinate closely with purchase committee, vendors, program personnel and donors

• Perform any other tasks that may be assigned by the supervisor.

• Keep senior management informed with detailed and accurate reports or presentations.

• Assist and support in administrative management, ensuring safety and security, effective asset management, and the promotion of a gender- and child-friendly atmosphere.

• Tk. 36,267.00 (Thirty-Six Thousand and Two hundred Sixty-Seven only) per month.

• Provident fund, gratuity and bonus are applicable upon a successful completion of probationary period as per organization policy.