Personal Assistant to CEO

Job Description

Title: Personal Assistant to CEO

Company Name: SWISH.GLOBAL

Vacancy: 01

Age: 30 to 40 years

Job Location: Dhaka (Kuril)

Salary: Negotiable

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): Group of Companies

• Bachelor/Honors

• 5 to 7 years
• The applicants should have experience in the following business area(s): Group of Companies

• Age 30 to 40 years

• Candidates with a Bangladesh Armed Forces background, are encouraged to apply.

• Strong ownership, follow-up and task completion ability.

• Highly organized with excellent time, calendar and deadline management skills.

• High level of integrity, confidentiality, discretion and trustworthiness.

• Proactive, responsible and solution-oriented mindset.

• Strong communication and Coordination skills in both Bangla and English.

• Good attention to detail and ability to manage multiple priorities.

• Proficiency in MS Office/Google Workspace, email and digital calendars.

• Willingness to handle both official and assigned personal/family Coordination responsibilities.

• Ability to handle sensitive business, financial, personal and family information with strict confidentiality.

1. Official Documentation & Records Management

• Maintain proper tracking, filing, and records of important official documents related to the CEO.

• Monitor document status, current holder/location, pending actions, and deadlines to ensure timely completion.

• Coordinate document movement and follow up with concerned individuals as required.

• Ensure proper confidentiality and secure handling of sensitive and confidential documents.

2. Calendar, Schedule & Meeting Management

• Maintain and manage the CEO’s daily, weekly, and upcoming calendar and schedule.

• Organize and coordinate internal and external meetings, appointments, and engagements.

• Confirm meeting details, including date, time, venue, and participants.

• Coordinate appointments based on the CEO’s availability and provide confirmation to relevant parties.

• Identify potential schedule conflicts in advance and Coordinate rescheduling when required.

• Provide timely reminders regarding important meetings, appointments, deadlines, and commitments.

3. Communication & Stakeholder Coordination

• Maintain professional communication with internal and external stakeholders on behalf of or as instructed by the CEO.

• Coordinate follow-ups through phone calls, WhatsApp/messages, email, and other appropriate communication channels.

• Coordinate meetings, appointments, and other communications as directed by the CEO.

• Ensure important messages, requests, and updates are promptly brought to the CEO’s attention.

4. Visa, Travel & Related Coordination

• Coordinate the CEO’s visa applications, renewals, and related documentation.

• Liaise and follow up with embassies, visa centers, travel agencies, and other relevant parties.

• Maintain records and track the validity and expiry dates of passports, visas, and other travel-related documents.

• Coordinate travel documentation and related arrangements as required.

5. School-Related Coordination

• Track and coordinate timely payment of school tuition fees and other designated school-related expenses for the CEO’s children.

• Maintain payment deadlines and relevant receipts or records.

• Handle necessary school-related administrative Coordination as instructed by the CEO.

6. Household Grocery & Essential Supplies Coordination

• Coordinate the timely availability of regular groceries and essential household supplies for the CEO’s residence.

• Maintain a simple tracking system for household requirements, grocery lists, purchases, and replenishment.

• Coordinate purchasing through the household guard, support staff, or other designated persons when physical purchase by the PA is not required.

• Monitor consumption and initiate replenishment before essential items run out.

7. General Administrative Support

• Provide day-to-day administrative and Coordination support to the CEO as required.

• Maintain a high level of confidentiality, professionalism, organization, and attention to detail while handling personal and official matters.

• Perform other relevant duties and assignments entrusted by the CEO from time to time.