Jr. Board Secretary

Job Description

Title: Jr. Board Secretary

Company Name: Topstar Group

Vacancy: 1

Age: 25 to 28 years

Job Location: Dhaka (GULSHAN 2)

Salary: Negotiable

Experience:

Published: 2025-09-20

Application Deadline: 2025-09-30

Education:

• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)
• North South University,BRAC University,American International University Bangladesh,Independent University, Bangladesh,East West University students will get preference

• Bachelor of Business Administration, or a related field. A Master’s degree or professional qualification;

Requirements:

Skills Required: Good English communication skills (verbal and Written),Microsoft Excel

Additional Requirements:

• Age 25 to 28 years
• Only Male

Required Qualifications & Skills:

Skills:

• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional documents and minutes.
• High level of integrity, discretion, and professionalism, with the ability to handle confidential information.
• Strong interpersonal skills to build rapport and work effectively with Board members, senior executives, and external stakeholders.
• Proficiency in using office productivity software and board management portals.
• Ability to work independently and manage multiple priorities under pressure.

Personal Attributes:

• Discreet: Possesses a high degree of confidentiality and professionalism.
• Proactive: Anticipates the needs of the Board and management.
• Calm Under Pressure: Maintains composure and effectiveness in high-stakes situations.
• Influential: Can advise and guide without direct authority.

Responsibilities & Context:

Key Responsibilities:

1. Board and Committee Support:

• Meeting Management:
  • Coordinate with the Board of Directors to plan and schedule all Board and committee meetings.
  • Prepare and distribute meeting agendas and board packs (including reports, presentations, and supporting documents) in a timely manner.
  • Attend all Board and committee meetings and accurately record meeting minutes, capturing key decisions, actions, and discussions.
  • Circulate draft minutes for review and ensure final approval by the Board.
• Action Tracking:
  • Maintain a log of all Board and committee decisions and action items.
  • Follow up with relevant parties to ensure timely completion of actions and report on progress at subsequent meetings.
• Information Flow:
  • Ensure a seamless and secure flow of information between the Board, senior management, and concerned persons;
  • Manage and maintain the Board portal or secure information repository.

2. Corporate Governance and Compliance:

• Documentation & Record Keeping:
  • Maintain the statutory registers of the company (e.g., register of members, directors, and secretaries).
  • Securely store and manage all corporate documents, including meeting minutes, resolutions, and legal filings.

3. Shareholder and Stakeholder Relations:

• Shareholder Communication:
  • Manage all communications with shareholders, including the issuance of notices for General Meetings and distribution of annual reports.
  • Oversee the organization and logistics of the Annual General Meeting (AGM) and other General Meetings.
  • Manage the company seal and its proper use.

4. Board Member Support and Development:

• Onboarding:
  • Facilitate the induction of new employees with the Directors, providing them with necessary information and a comprehensive overview of the company's governance framework.
• Training:
  • Identify and arrange training and development opportunities for the respective employees to keep them abreast of legal and governance changes.

Job Other Benifits:

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Only Male can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Category: Company Secretary/Regulatory affairs