Finance Assistant – Campus Revenue & Cash Operations

Job Description

Title: Finance Assistant – Campus Revenue & Cash Operations

Company Name: American International School Dhaka

Vacancy: --

Age: Na

Job Location: Dhaka (Baridhara)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): College, School

• Masters

• Master’s degree in Commerce. Candidates without a third division/class at any academic level are preferred.

• Completion of the Chartered Accountancy Course (CC) will be given preference.

• At least 2 years
• The applicants should have experience in the following business area(s): College, School

• Minimum two years’ experience in a similar finance or accounting role.

• Prior experience in an international school, NGO, embassy, or equivalent organisation preferred.

AISD is committed to the protection of all children and young people from harm. We recognize that child protection and welfare considerations permeate all aspects of school life and must be reflected in all of the school's policies, practices, and activities. We require all staff and faculty applicants to undergo stringent selection and screening processes before being allowed to work with children.

AISD Child Protection Policy: https://www.aisdhaka.org/our-school/safeguarding

Position Summary: The Finance Assistant Campus Revenue & Cash Operations is responsible for the receipt, verification, and reconciliation of all non-tuition cash and revenue collections. This role oversees cash vault management, daily banking operations, FHP Clinic accounting, external vendor revenue processing, and campus student services, including top-up management and student activity funds.

Reports to and is evaluated by: Head of Finance

Employment Arrangements: Full-time, Local Support Staff Grade 7 (239 Working Days)

MAJOR AREAS OF RESPONSIBILITY INCLUDE

Cash Management & Banking Operations

• Receive and verify all non-tuition cash collections and issue official money receipts for every transaction. Ensure the secure storage and proper handling of all physical cash in accordance with internal controls.

• Reconcile USD and Taka cash holdings against SAGE records twice weekly, investigating and resolving any discrepancies promptly, and maintain reconciliation documentation for audit and compliance purposes.

• Maintain custody of the Taka cash vault and disburse emergency cash payments in compliance with approval protocols and internal controls, ensuring complete documentation of all vault transactions. Coordinate with the Accounts Payable desk for cash disbursements and requests as required.

• Manage cash deposits and withdrawals across all school bank accounts, coordinate the issuance and clearance of local and foreign cheques, and prepare bank correspondence letters as required (excluding corporate signatory-related correspondence). Maintain custody of all FDR-related documents.

• Facilitate the timely opening and closing of local bank accounts for staff and teachers, and coordinate with banking institutions on staff service requests. Facilitate the opening and closing of Bkash accounts for faculty and administration in coordination with the Head of Finance, and maintain the Bkash account master data.

FHP Clinic & External Vendor Accounting

• Maintain General Ledger (GL) postings and journal entries related to FHP Clinic operations. Record daily transactions based on the FHP Daily Sheet and update SAGE accordingly. Perform monthly reconciliation of FHP dues, manage Healix and insurance payment postings, and conduct general FHP account reconciliation.

• Record daily cash sales from Northend, weekly cash sales from Just Juice, and PTA collections. Process weekly vendor payments and corresponding journal entries, and reconcile vendor sales reports against accounting records.

Student Services & Campus Operations

• Manage daily student top-up transactions (card and cash), perform end-of-day reconciliation, and record all transactions in SAGE. Conduct monthly reconciliation of online top-ups and address parent, student, and staff queries related to campus card accounts and balances.

• Conduct weekly reconciliation of student lunch dues and issue timely reminders to parents and students for all outstanding balances.

• Maintain and reconcile financial records for Service Learning Groups and Class Councils, ensuring proper documentation and transparency of group funds. Provide financial reporting support to faculty supervisors as required.

• Prepare deposit slips for all cash and cheque deposits and complete documentation for TD Bank cheque deposits. Process and reconcile all fee receipts related to Summer School programmes, and from time to time, reconcile donations for the ABC School and other programmes.

• This job description is intended as a guide to the principal responsibilities of the role and is not exhaustive. The post-holder may be required to undertake other reasonable duties as assigned by their immediate supervisor, in accordance with the organisation’s evolving needs.