Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: Jago Nari (Barguna)

Vacancy: 1

Age: Na

Job Location: Barguna (Taltoli)

Salary: Tk. 35000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Masters

• Master's Degree in Finance, Accounting, Business Administration, Economics, or a related discipline.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

Key Competencies and Qualifications:

• Minimum 5 years of relevant experience in project implementation as Finance & Admin Officer, preferably in climate resilience or disaster management projects.

• Proficiency in accounting software (e.g., Tally) and MS Office applications, especially Excel.

• Strong financial analysis, budgeting, and budget monitoring skills.

• Sound knowledge of financial policies, compliance standards, and donor regulations.

• Proven ability to coordinate effectively with internal teams, partners, and stakeholders.

• High level of accuracy, attention to detail, and integrity in financial reporting.

• Effective time management skills with the ability to meet deadlines under pressure.

• Basic understanding of procurement, logistics, and administrative processes.

• Good communication and interpersonal skills for reporting and coordination purposes.

Location: Taltoli Upazila in Barguna district

Project period: June 2026 to December 2028

Reporting to: Coordinator Finance.

Overview: JAGO NARI is a non-government development organization in the central coastal region of Bangladesh. The main focusing areas of work are women's empowerment, Climate Change Adaptation, Health & Nutrition, Food security & livelihood, Disaster Risk Reduction, and Education. Recently JAGO NARI is going to implement a new project in the DRR & Climate Change field with the technical support of Oxfam in Bangladesh. The project title is "Bangladesh Cyclone Preparedness and Inclusive Shelter Resilience Project in Barguna District". The outcome of the project is Strengthening inclusive disaster preparedness through Shelter-Centric Anticipatory Action (SCAA) and Vulnerable households recover livelihoods and improve food security to withstand future climate shocks. In this connection, JAGO NARI is seeking a Finance and Admin Officer for this project. Overall, the Project Officer for Finance and Administration plays a crucial role in ensuring the smooth operation of this project by managing financial resources effectively, administering project activities efficiently, and facilitating coordination among stakeholders.

Financial Management:

• Budgeting: Develop, monitor, and update project budgets in coordination with project managers and stakeholders.

• Financial Reporting: Prepare regular financial reports, including income statements, balance sheets, and cash flow statements, to track project expenditures and financial performance.

• Expense Management: Manage project expenses, ensure adherence to budgetary guidelines, and identify cost-saving opportunities.

• Grants Management: Oversee financial aspects of grants received for the project, including compliance with donor requirements and reporting.

• Procurement: Coordinate procurement processes for goods and services required for project implementation, ensuring compliance with organizational policies and donor regulations.

Administration:

• Office Management: Manage day-to-day administrative tasks such as office supplies, equipment maintenance, and utilities.

• Administrative Support: Provide administrative support to the Project Manager in organizing meetings, workshops, and other project-related events. Assist in project documentation and reporting, ensuring accuracy and timeliness.

• Human Resources: Assist in recruitment processes, maintain personnel records, and facilitate employee on boarding and off boarding procedures.

• Contract Management: Maintain contracts with vendors, consultants, and service providers, ensuring compliance with terms and conditions.

• Documentation: Maintain project documentation, including contracts, agreements, and correspondence, in an organized and accessible manner.

Project Coordination:

• Coordination: Serve as key personnel for coordinating all financial activities among project teams, partner organizations, and relevant stakeholders.

• Financial Monitoring: Conduct regular financial monitoring, track budget utilization, and identify variances and take timely corrective actions to ensure financial efficiency and project impact.

• Financial Planning and Reporting: Ensure effective financial planning and alignment with approved budgets and prepare, review, and submit accurate financial reports within stipulated deadlines.

Compliance and Audit:

• Compliance: Ensure compliance with organizational policies, donor regulations, and legal requirements related to finance, administration, and project implementation.

• Audit Support: Facilitate internal and external audits by providing necessary documentation, responding to queries, and implementing audit recommendations.

• The salary package is Monthly BDT 35,000.00 and other admissible benefits.

• Yearly increments and other benefits will be provided as per the project provision aligning with the organization's policy.