Executive/Sr. Executive - Document Control & Data Operations

Job Description

Title: Executive/Sr. Executive - Document Control & Data Operations

Company Name: Galaxy Bangladesh Group

Vacancy: --

Age: 28 to 36 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 2 to 6 years
• The applicants should have experience in the following business area(s): Shipping,Logistic/Courier/Air Express Companies,Embassies/Foreign Consulate,Hotel,Airline,Travel Agent,Freight forwarding,Group of Companies,Transportation,Supply Chain

• The candidate must hold a Bachelor of Business Administration (BBA) and a Master of Business Administration (MBA) degree in any discipline from a recognized institution.

• 2 to 6 years
• The applicants should have experience in the following business area(s): Shipping,Logistic/Courier/Air Express Companies,Embassies/Foreign Consulate,Hotel,Airline,Travel Agent,Freight forwarding,Group of Companies,Transportation,Supply Chain

• Age 28 to 36 years

• Proficiency in MS Office (Excel, Word, Access).
• Familiarity with EDMS or DMS platforms.
• Strong attention to detail and organizational skills.
• Good communication and coordination ability.
• Ability to maintain confidentiality and handle sensitive data responsibly.
• Problem-solving mindset and multitasking ability.

• Develop, implement, and maintain document control systems, including version control and archiving procedures.

• Ensure compliance with internal documentation policies and applicable regulations (e.g., ISO, GDPR if applicable).

• Organize, classify, and digitize physical records into a structured electronic document management system (EDMS).

• Maintain confidentiality and security of sensitive documentation.

• Coordinate with different departments to ensure timely submission, approval, and filing of essential documents.

• Conduct periodic audits to ensure the accuracy and completeness of records.

• Monitor and manage physical and virtual data center infrastructure, ensuring optimal performance and security.

• Collaborate with IT and operations to maintain data storage systems, backups, and retrieval processes.

• Assist in implementing disaster recovery plans, ensuring regular data backups and recovery testing.

• Monitor network connectivity, power supply, and cooling systems in the data center (if applicable).

• Report system irregularities or equipment failures promptly to the relevant technical teams.

• Ensure access controls and safety protocols are followed within the data center.

• Prepare regular reports on document status, data center uptime, and operational issues.

• Assist with internal and external audits related to documentation and data handling.

• Ensure adherence to company policies, legal standards, and industry best practices.

• Provide documentation and data retrieval support to internal departments upon request.

• Collaborate with IT, HR, Admin, and other departments for coordinated information flow and record-keeping.

• Train team members on documentation standards and data center protocols if required.

• Weekly 2 holidays,Provident fund,Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2