Executive- Operations & Accounts

Job Description

Title: Executive- Operations & Accounts

Company Name: iPeople Limited

Vacancy: 1

Age: 26 to 30 years

Job Location: Dhaka (Baridhara J Block)

Salary: Tk. 20000 - 25000 (Monthly)

Experience:

• At most 2 years
• The applicants should have experience in the following business area(s): BPO/ Data Entry Firm, Manpower Recruitment

• Bachelor of Business Administration (BBA) in Accounting, Finance, Human Resource Management

• At most 2 years
• The applicants should have experience in the following business area(s): BPO/ Data Entry Firm, Manpower Recruitment

• Age 26 to 30 years
• Only Male

• Strong proficiency in Microsoft Excel and MS Office.

• Good numerical and analytical ability.

• Strong documentation and record-keeping skills.

• Good communication and coordination skills.

• Ability to work under strict monthly deadlines.

• High level of accuracy and attention to detail.

• Ability to maintain confidentiality of payroll and financial information.

• Proactive, responsible, and capable of working independently.

Job Summary

iPeople Limited is looking for a detail-oriented and responsible Executive – Operations & Accounts to manage monthly operational documentation, attendance and payroll coordination, bill submission to the Election Commission, and support day-to-day accounts activities. The role requires strong coordination with employees, EC HR, Accounts, and other internal stakeholders to ensure timely and accurate submission of monthly bills and related documents.

Key Responsibilities

Monthly Billing & Documentation

• Prepare and submit the monthly service bill to the Election Commission (Level 8) on the first business day of each month, except during special periods such as Eid holidays and financial year-end.

• Prepare and ensure timely submission of:

  • Forwarding Letter

  • Monthly Bill

  • Service Charge documentation

  • Employee Attendance Sheet

  • Salary Sheet for Bank

• Email a copy of the Salary Sheet for Bank to the relevant stakeholders.

• Ensure all submitted documents are accurate, complete, properly authorized, and maintained for future reference.

Attendance & Payroll Coordination

• Collect monthly attendance data of approximately 519 employees through the company's portal system, subject to changes due to employee resignation or new joining.

• After the 20th of every month, issue a notice through the designated WhatsApp notice group regarding attendance sheet collection.

• Coordinate with employees and relevant personnel to ensure attendance information is collected within the required timeline.

• Before finalizing the attendance sheet, coordinate with EC HR to identify:

  • New joiners

  • Resignations and effective resignation dates

  • Salary deductions

  • Other attendance/payroll-related adjustments

• Cross-check attendance and employee information before submitting the final monthly documents.

Accounts Support

• Assist the Accounts team with day-to-day accounting and financial documentation.

• Support preparation, checking, and reconciliation of bills, invoices, payment documents, and supporting schedules.

• Maintain proper records of bills, expenses, receipts, and other financial documents.

• Assist with payment follow-ups, account reconciliation, and monthly financial reporting as required.

• Coordinate with Operations, HR, Accounts, and external stakeholders regarding financial and operational documentation.

• Perform other accounts-related duties assigned by management.

General Operations

• Maintain organized records of employee, attendance, billing, and financial documents.

• Follow up with relevant departments to ensure deadlines are met.

• Identify discrepancies in attendance, salary, billing, or supporting documents and resolve them promptly.

• Ensure confidentiality of employee salary and financial information.

• Perform any other operational or administrative responsibilities assigned by management.

• T/A,Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2