Executive-Accounts & Admin
Job Description
Title: Executive-Accounts & Admin
Company Name: Muslim Aid
Vacancy: 1
Job Location: Chattogram
Employment Status: Full-time
Educational Requirements:
∎ B.Com / BBA
Job Context:
∎ This position will serve as the primary point of contact on all financial and Admin related issues of the project. S/he will be responsible for overseeing the financial management of the project implementation. S/he will manage the compliance and financial risks associated with the successful administration of the contract, providing financial analysis of project performance and timely reporting and invoicing to the consortium lead. S/he will be responsible for managing the budget, donor compliance, asset management, ensuring internal control of the project. S/he will closely work with the Superintendent.
∎ This is the position for Muslim Aid Institute of Technology (MAIT)-Chattogram
Job Responsibilities:
∎ The Accounts & Admin Executive is overall responsible for financial planning and to manage the organizational budgets, maintaining books of accounts, preparing financial reports and ensure all financial and accounting compliances and Admin related activities
∎ The incumbent should ensure that the expenditures are made as per financial policies and procedures and be able to solve all accounting problems skilfully.
∎ The Accounts & Admin Executive will need to maintain good both internal and external communications and linkages on financial issues independently.
∎ The Accounts & Admin Executive is required to have the following activities:
∎ Preparation of program budget guidelines in consultation with the authority.
∎ Keep tracking of project/program funds for proper reporting and ensuring timely fund requests.
∎ Be responsibility for allocation and execution of budgets and resources.
∎ Be responsible for preparation and submission of the financial reports to the donors and the organization on a timely manner.
∎ Be required to ensure keep the books of accounts updated on a regular basis.
∎ Be able to understand the rules and regulations of Income Tax, VAT and the other compliance and act accordingly.
∎ Be responsible to ensure for conducting both internal and external audits and financial investigations and reporting as and when needed.
∎ Supervise office support staff members.
∎ Work with vendors/ suppliers/technical persons like IT support and producer groups.
∎ Manage stores and inventories and ensure office logistics and supplies.
∎ Manage all assets - furniture, fixtures and equipment and keep their records.
∎ Handle procurements issues like promotion and publication materials and coordinate events as needed.
∎ Maintain and monitor accounts, fund transfers, bill and vouchers as per budgets.
∎ Managing utilities and other supports.
∎ Visitors and logistics supports - including vehicles, accommodation, visa/tickets and others
∎ Foster/coordinate/manage all government.
∎ Ensure that all government approvals, renewals are obtained and all notifications are answered on time.
∎ Ensure payment to producer groups/suppliers on time.
∎ Ensure export facilitation, documentation and incentive claiming.
∎ Ensuring timely and transparent processes for post and parcel enabling staff, guests, visitors to maintain effective communication.
∎ Ensure physical verification of the assets on regular basis
∎ Ensure office is rented out in suitable place to ensure the project delivery
∎ Ensure safety, security and utilities for office
∎ Ensuring all contract agreement made between Organization and third parties for service, lease, rental etc. are on time and followed by laws and legislations of the countries.
∎ Ensuring enjoyable and undisputable office environment is available by making sure service charges, house rent and bills for utilities etc. are paid on time.
∎ Ensuring efficient and effective IT support is provided including basic trouble shooting, anti-virus update, data back-up, support to end users on basic IT orientation, repair and maintenance of IT equipment, networking and internet service.
∎ Ensuring effective communication with Head office IT team to keep IT support up to date.
∎ Providing necessary support on administrative management
∎ Keep every record & provide management as per need.
∎ Maintain the practical equipment and update the inventory, keep individual asset record including tools & equipment, training & education materials, training raw materials to ensure their proper utilization.
∎ Provide student support services by monitoring halls, study periods, and lunchroom; sponsoring student activities.
∎ Motivating students and provide career guideline.
∎ Updates job knowledge by attending faculty meetings; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
∎ Enhances Institute reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
∎ Maintain Child Protection policy and community approach.
∎ Maintain networks and liaison with related local government offices, other institutions, workshops and industries.
∎ Follow up for irregular students.
∎ Ready for work as per management decision.
∎ Provide support to Management for Students enrollment.
Additional Requirements:
∎ Vast knowledge on Microsoft Office.
∎ Self Motivated
∎ Strong inter personal skills
∎ Strong communication skills
∎ Ability to work under pressure
∎ ability to drive Motor Bike
Salary: Negotiable
Compensation & Other Benefits:
∎ As per organization policy
Application Deadline: July 25, 2019
Company Information:
∎ Muslim Aid
∎ Address : House#13 (5th floor), Road-27, Block-J, Banani, Dhaka-1213
∎ Web : www.muslimaid.org.bd
∎ Business : UK based Charity and Development organization working to alleviate the suffering among the poorest and most needy communities regardless of race, creed or nationality.
Category: Education/Training
Deadline Expired on 25th Jul 2019
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