Assistant Manager- Admin & Logistics, Meghna Hotel & Resorts Ltd.

Job Description

Title: Assistant Manager- Admin & Logistics, Meghna Hotel & Resorts Ltd.

Company Name: Meghna Group of Industries.

Vacancy: --

Age: Na

Job Location: Dhaka (Tejgaon Industrial Area)

Salary: --

Experience:

• At least 7 years
• The applicants should have experience in the following business area(s): Group of Companies, Hotel, Resort, Real Estate

• Bachelor of Business Administration (BBA)

• At least 7 years
• The applicants should have experience in the following business area(s): Group of Companies, Hotel, Resort, Real Estate

• Experience in large-scale infrastructure projects, mega-structure developments, commercial complexes, or hotel projects will be preferred.

• Proficiency in MS Office applications, particularly Excel and PowerPoint.

• Knowledge of regulatory documentation, travel arrangements, and facility management.

• Experience in managing administrative operations, logistics, vendor contracts, and facility-related services for large-scale projects.

Job Context

Meghna Hotel & Resorts Ltd. (MHRL) is looking for a competent and proactive professional to oversee project administration, logistics, facility management, security coordination, and operational support, ensuring smooth project operations, regulatory compliance, and effective resource management. The incumbent will also be responsible for travel and accommodation arrangements, site access, administrative documentation, reporting, and other duties assigned by the Project Director.

Job Responsibilities

• Maintain and monitor project-related agreements, permits, licenses, regulatory approvals, and other statutory documents to ensure timely renewal and compliance.

• Prepare, review, and manage official correspondence with government authorities, clients, consultants, legal advisors, and other external stakeholders.

• Coordinate with legal advisors and relevant departments to monitor legal matters, disputes, and regulatory issues and update Management accordingly.

• Arrange domestic and international travel, visa processing, flight bookings, hotel accommodation, airport transfers, and transportation for executives, consultants, clients, and project personnel.

• Coordinate site access, visitor management, safety inductions, and the provision of Personal Protective Equipment (PPE) for visitors and relevant personnel.

• Arrange transportation, meeting facilities, accommodation, catering, and other logistical support for executive visits, official meetings, and project activities.

• Supervise site security and access control activities, including visitor records, incident reporting, and the protection of project assets and confidential information.

• Oversee office facilities, space management, maintenance, housekeeping, and coordination of IT-related support services.

• Monitor office supplies, stationery, furniture, and IT equipment inventory and ensure timely replenishment and proper utilization of resources.

• Coordinate with vendors and service providers for maintenance, catering, courier, transportation, and other administrative services; verify bills and facilitate invoice processing.

• Supervise and coordinate the activities of administrative support staff, including office assistants, drivers, and front desk personnel, to ensure effective service delivery.

• Prepare administrative reports, presentations, meeting minutes, and management updates using MS Word, Excel, PowerPoint, and other relevant reporting tools.

• Maintain systematic physical and digital filing systems for agreements, approvals, correspondence, invoices, travel records, and other administrative documents.

• Coordinate administrative and logistical requirements with internal departments, project teams, consultants, contractors, and other stakeholders to ensure uninterrupted project operations.