Administrative Officer (Sr. Executive)

Job Description

Title: Administrative Officer (Sr. Executive)

Company Name: Eastern University

Vacancy: 01

Age: 35 to 40 years

Job Location: Dhaka (Ashulia City)

Salary: Tk. 18000 - 25000 (Monthly)

Experience:

• 2 to 4 years
• Freshers are also encouraged to apply.

• Masters

• 2 to 4 years
• Freshers are also encouraged to apply.

• Age 35 to 40 years
• Only Male

Major Duties and Responsibilities

1. The appointed officer shall report directly to the Hostel Supervisor, the Hostel Management Committee, or any senior official designated by the University Authority and shall perform all assigned duties under their guidance, supervision, and instructions.

2. Provide necessary information regarding hostel facilities and accommodation to prospective students and their parents or guardians through telephone calls or in-person communication.

3. Coordinate with the University Admission Office to collect and maintain records of advance booking inquiries and duly completed hostel admission application forms from newly admitted students seeking accommodation in the hostel.

4. Coordinate with the Hostel Provost(s) to facilitate student admission to the hostel, seat allocation, room changes, and check-out procedures.

5. Monitor the progress of collecting outstanding hostel rent and other dues and take necessary measures to ensure timely payment by students.

6. In coordination with the Accounts Department, communicate with parents or guardians, where necessary, regarding the payment of hostel rent, utility bills, security deposits, and other fees approved by the University, and ensure timely collection of such payments.

7. Coordinate with the Registrar’s Office, Logistics, Transport, Accounts, and other relevant departments to address issues relating to student accommodation, room allocation, maintenance, security, health, and other hostel-related matters.

8. Liaise with the relevant departments, personnel, and service providers to ensure the prompt resolution of maintenance issues relating to electricity, water supply, internet connectivity, furniture, plumbing, and other hostel facilities.

9. Conduct regular inspections to ensure cleanliness, hygienic conditions, and overall habitability of the hostel premises.

10. Coordinate and supervise the activities of security personnel, caretakers, cleaners, and other support staff assigned to the hostel.

11. Respond promptly to students’ complaints, requests, and emergencies, take appropriate action within the scope of authority, and refer matters requiring further intervention to the Hostel Provost(s).

12. Play an effective role in maintaining discipline, mutual respect, and a safe, peaceful, and congenial residential environment within the hostel.

13. Maintain an updated inventory of hostel furniture, equipment, appliances, and other University-owned assets and monitor their proper use, maintenance, and safekeeping.

14. Prepare and submit regular reports on hostel occupancy and seat availability, rent collection, maintenance activities, student complaints, and other administrative matters relating to hostel operations.

15. Assist in planning, organizing, coordinating, and implementing hostel-related meetings, awareness programmes, cultural events, and annual indoor and outdoor sports competitions.

16. Implement necessary preventive and administrative measures, in accordance with University policies, to maintain a strictly non-political, smoke-free, and drug-free environment within the hostel.

17. Assist in implementing University policies and initiatives relating to student welfare, anti-ragging measures, prevention of sexual harassment, gender sensitivity, and student discipline.

18. Maintain the confidentiality and security of students’ personal information, administrative records, and all other confidential information entrusted to the officer in the course of performing official duties.

19. Given the nature of the position, the appointed officer shall be required to reside on the University campus or in a hostel designated by the University. The University Authority shall arrange appropriate residential accommodation for this purpose. The officer must ensure availability and presence during nighttime hours as required for the effective discharge of assigned responsibilities.

20. Respond immediately to emergencies arising within the hostel, including security threats, medical emergencies, fire incidents, disciplinary issues, and other unforeseen events, take necessary action, and promptly inform the relevant authorities whenever required.

21. Maintain the highest standards of integrity, confidentiality, professional conduct, and ethical behaviour while strictly adhering to all applicable University policies, rules, regulations, and procedures.

22. Perform any other duties and responsibilities assigned by the Hostel Provost(s), the Registrar, or any other competent authority of the University from time to time.

• Medical allowance,Mobile bill,Insurance
• Festival Bonus: 2
Other benefits and facilities shall be provided in accordance with the University’s policies.