Senior Executive / Assistant Manager- Administration

Job Description

Title: Senior Executive / Assistant Manager- Administration

Company Name: MJL Bangladesh Limited

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ BBA and MBA or equivalent from any reputed university

Experience Requirements:
∎ 4 to 7 year(s)

Job Context:
∎ Department: HR & Admin
∎ Reports to: Head of HR & Admin
∎ The purpose of this position is to assist the Head of HR & Admin in ensuring continuous monitoring of office administrative functions, security & safety operations, and coordinating administrative policies, procedures, systems, and planning ways to streamline processes.

Job Responsibilities:
∎ Oversee & ensure day-to-day administrative activities and facilities to support the smooth operation of the Head Office and other regional offices.
∎ Assist the head of HR & Admin in planning, coordinating, and implementing administrative policies, procedures, regulations, rules, and norms to ensure that the organization's environment is safe for employers, employees, visitors, and business operations.
∎ Oversee asset and facilities management ensuring facilities services, maintenance, and repair of equipment, electrical and mechanical systems of a head office building and other regional offices.
∎ Assist in the supervision of all agreements with the tenants, AMC with the service providers, and monitor all administrative support to the tenants of the Head Office building and other regional offices
∎ Monitor inventory of office supplies, purchasing of new material, check and verify office expenses of all branch offices and headquarter in a cost-effective way
∎ Maintain and ensure all admin issues that include; safety & security, housekeeping, utility services, accommodation, transportation, office pool car management, etc. in consultation with HoHR & Admin
∎ Oversee Contractual Employee management and ensure all administrative and disciplinary issues related to smooth and cost-effective operations from their end
∎ Supervise the Fire Safety Training and Drill procedure of the head office building, maintain & update an Emergency Fire Evacuation Procedure according to the safety standards of the company
∎ Any other activities assigned by the management from time to time.

Additional Requirements:
∎ 4 to 7 years of working experience in the relevant area
∎ Proven working experience in a similar role
∎ In-depth understanding of office management procedures and facilities management principles
∎ An analytical mind with problem-solving and negotiation skills
∎ A team player with good organizational and multitasking abilities
∎ Excellent communication skills with attention to detail
∎ Familiarity to administrative & report writing skills
∎ Proficient knowledge of MS office applications

Salary: Negotiable

Compensation & Other Benefits:
∎ As per company policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 22 Dec 2022

Company Information:
∎ 13 Dec 2022
∎ MJL Bangladesh Limited
∎ Business : MJL Bangladesh Limited (MJLBL) is a joint venture company in the downstream energy sector of Bangladesh engaged in blending, importing and distributing of Mobil brand lubricants of ExxonMobil.

Category: General Management/Admin

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