Personal Secretary Chairman

Job Description

Title: Personal Secretary Chairman

Company Name: Northern University Bangladesh

Vacancy: --

Age: 30 to 40 years

Job Location: Dhaka (Banani)

Salary: Negotiable

Experience:

• 5 to 8 years
• The applicants should have experience in the following business area(s): University, Real Estate, Jewelry/Gem

• Bachelor of Business Administration (BBA)

• 5 to 8 years
• The applicants should have experience in the following business area(s): University, Real Estate, Jewelry/Gem

• Age 30 to 40 years

Minimum 5 years of experience as a Personal Secretary, Executive Assistant, or similar role supporting senior management.

Strong skills in schedule management, meeting coordination, correspondence, and travel arrangements.

Excellent organizational, communication, and multitasking abilities.

Proficiency in MS Office and calendar/email management tools.

Ability to maintain confidentiality and handle sensitive information professionally.

Experience supporting top-level executives or working in a large corporate group will be an added advantage.

Personal Secretary to the Chairman

The Personal Secretary to the Chairman will provide high-level administrative, secretarial, and coordination support to ensure the smooth and efficient management of the Chairman's daily activities, communications, schedules, and official responsibilities. The role requires exceptional organizational skills, professionalism, confidentiality, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the Chairman's daily schedule, appointments, meetings, and travel arrangements.

• Coordinate internal and external meetings and ensure timely preparation of necessary documents and materials.

• Handle confidential correspondence, emails, phone calls, and official communications on behalf of the Chairman.

• Prepare meeting agendas, minutes, reports, presentations, letters, and other business documents.

• Act as a liaison between the Chairman, senior management, employees, clients, and external stakeholders.

• Screen and prioritize incoming requests, communications, and appointments.

• Follow up on important decisions, action items, and assignments made by the Chairman.

• Organize business trips, travel itineraries, accommodation, and logistics.

• Maintain confidential files, records, and important company documents in an organized manner.

• Ensure effective coordination and communication between the Chairman's office and other departments.

• Assist in preparing reports, presentations, and briefing materials for meetings and events.

• Handle sensitive information with the highest level of professionalism and discretion.

• Perform other administrative and executive support duties as assigned by the Chairman.

Context:
The position requires a highly organized, proactive, trustworthy, and detail-oriented professional capable of managing multiple priorities while maintaining strict confidentiality. Strong communication, interpersonal, time-management, and problem-solving skills are essential for effectively supporting the Chairman and ensuring smooth executive operations.

• Festival Bonus: 2

Others benefits will be as per company policy.