Manager Documentation, Communication and Reporting

Job Description

Title: Manager Documentation, Communication and Reporting

Company Name: Friendship

Vacancy: 01

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

Responsible For:

• Manage documentation and reporting for the CARB project during the PPG phase at the head office level.

• Maintain follow up communication with government, non-government and private-sector stakeholders to ensure their participants in project events.

• Facilitate stakeholder engagement and participation in various project events and activities.

• Take notes and prepare repots for kick-off meeting, two technical workshops, two stakeholder  consultation workshop and one national level validation workshops.

• Transcribing and compiling baseline information, livelihood and market assessment report.

• Undertake coordination and liaison activities as instructed by project management.

• Maintain regular communication and coordination with the climate action sector, other sectors and support unit team members within Friendship.

Activities:

• Support event arrangements, scheduling and participant communication.

• Take detailed notes during events and collect notes, feedback and recommendations from guests, participants and facilitators.

• Consolidate event proceedings into reports that clearly capture discussions, decisions, responsibilities and follow-up actions.

• Collect and organize photographs, presentations, attendance sheets and other supporting materials, following consent and organizational requirements.

• Review field reports for consistency and coordinate with field teams to address missing information.

• Consolidate baseline and needs assessment findings, maintaining accurate references and updated versions.

• Prepare monthly updates, summaries and communication materials as required.

• Maintain an organized archive of reports, event records, and stakeholder contacts.

• Maintain regular communication with different sectors and support units within Friendship.

Educational Qualifications

• Master’s degree in Environmental Science, Geography, Development Studies, Journalism, Social Sciences, Life Science, English or a related discipline.

Required Experience:

• At least two years of relevant experience in project documentation, internship, report writing, compilation of information, stakeholder communication or event coordination.

• Experience working with development organizations and compiling field research reports would be preferred

Skills and Competencies:

• Strong report-writing and editing skills in Bangla and English.
  Ability to consolidate information from different sources into clear and accurate reports.

• Good communication, facilitation and stakeholder coordination skills.

• Ability to record discussions objectively and identify key decisions and actions.

• Proficiency in MS Word, Excel, PowerPoint and digital filing systems.

• Good planning, time management and attention to detail.
  Ability to work collaboratively with field teams and diverse stakeholders.

• Commitment to confidentiality, safeguarding and respectful communication.

• Willingness to travel to project locations as required

• Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and procurement software.

Read Before Apply

Please note that application via any other method will not be considered.

“FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. 

FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.

Photograph must be enclosed with the resume.