Logistics Officer
Job Description
Title: Logistics Officer
Company Name: Anando
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ At list Masters of Social Science/ Commerce or any related discipline. Advance Training on office management/supply chain (preferably certified)
∎ Strong command on English & Bengali typing and computer travel shooting.
Job Context:
∎ Anando (Promotion of Culture and Youth Resource Development) is a non-government, non-political and non-profitable national organization, established in 1997 and its mission is to strive for culture of development and peace through integrated development approach, which enables individuals and communities to become self-reliant. Anando is inviting application for the following position
∎ Objectives of the position: The position is responsible for ensuring smooth management & implementation of Procurement and support service of the central office. S/he assists the procurement and logistic support service in the field/projects offices. Functions in close collaboration with the Central office team members, Regional managers/Projects managers maintaining adequate controls to ensure compliance Anando policy & procedures.
∎ Immediate supervisor: Deputy Director - Finance & Admin
∎ Proposed start date: 1st of July 2023
∎ Project Location: Dhaka based, required field visit and hardship working condition
Job Responsibilities:
∎ Asses & make plan for the requirement of equipment's, materials and printing supplies for central office and regional/projects office with the close collaboration of DD - F&A, RMs & projects managers.
∎ Maintain and keep update the lease agreement/contract agreement etc documents of Anando.
∎ Maintain the record of vehicles, vehicle documents, use and ensure timely servicing and updating of vehicle documents.
∎ Maintain records of inventory according to asset classification of Anando policies of Central office & Regional/projects offices.
∎ Maintain proper storing of store materials and keep up to date the store register.
∎ Timely preparation and submission of all kind of project documents like FD-6, FD-7, FD-9, Project report etc for getting approval from local authorities (NGO AB) and others Govt. agencies.
∎ To assist Executive Director for preparing memo, report, minutes, Govt./NGOs correspondence as per need and instruction by the supervisor/ authority.
∎ Maintain records of all administrative & confidential documents of Anando and provide as and when required.
∎ Vendor's enlistment, regular update of vendor list and maintain data base of several types of vendors.
∎ Maintain organizational and project wise Annual procurement plan and share with the authorities.
∎ Ensure the procurement formalities of public tendering, restricted tendering, emergency procurement and spot purchases as and when required.
∎ Ensure procurement of different project materials, offices supplies, workshop supplies, furniture & equipment related to central office or regional/projects office as per requirement.
∎ Do the official procurement directly or through procurement committee as per Anando's policies.
∎ Ensure collect quotation/price offer from different suppliers as and when required and ensure competitive market price and present it to next action.
∎ Ensure filing/ documentation of the procurement related papers systematic way.
∎ Ensure that all office machines and equipment's are in good condition (e.g. photocopy machine, computer, printer, IPS/generator, TV, VCP, telephone, Fax, e-mail, vehicles etc. are well functional).
∎ Ensure timely payment of all utilities bill (electricity, Gas, Telephone/ Cell phone, e-mail etc.).
∎ Ensure cleanness of Anando premises and office building and security of human & materials resources of Anando
∎ General terms & condition:
∎ General:
∎ Ensure cost effective implementation.
∎ Ensure safety and security of staff and organizational assets.
∎ Ensure proper maintenance of Anando properties and assets.
∎ Follow the policies, rules and regulations of Anando.
∎ Do or perform any other tasks assigned by the supervisor.
∎ Attitude:
∎ To work with multi-pectoral/multi-disciplinary team approach.
∎ To be non-discriminatory and gender sensitive.
∎ To be open, transparent, accountable and positive.
∎ To work as requirement of the organization demand and situation
Additional Requirements:
∎ Age at most 45 years
∎ At least five years of relevant working experience in a reputed national/ international organization among them at least 2 years in similar position.
∎ Proven experience managing supply chain (Procurement) operations.
∎ Experience using supply chain management software and tools.
∎ In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
∎ Proficient in Microsoft Office Suite (Word, Excel, Outlook etc).
∎ Management and leadership skills.
∎ Multi-tasking and time-management skills, with the ability to prioritize tasks.
∎ Highly organized and detail-oriented.
∎ Excellent analytical and problem-solving skills/ Conflict resolution skills.
∎ Mitigation Skills on Govt. rules and regulations (VAT, Tax and Procurement related Govt. Circular).
∎ Able to travel to meet with vendor and suppliers and work overtime as required.
Salary:
∎ Gross salary: Taka up to 45,000.-Per Month
Compensation & Other Benefits:
∎ After successfully completion of 06 months' probation period other benefits (Provident Fund, Gratuity, Festival Bonus, Leave encashment benefit & other admissible benefits) will be entitled as per as per HR policy of the organization..
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 15 Jun 2023
Company Information:
∎ 30 May 2023
∎ Anando
Category: Commercial/Supply Chain
: Please mark the title of the position on the top of the envelope and write the position name in subject line in the email. Only short listed candidates will be contacted for interview. Any persuasion and lobby will be treated as disqualification for the applicant.
Source: bdjobs.com
Deadline Expired on 15th Jun 2023
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