Logistic Officer
Job Description
Title: Logistic Officer
Company Name: Anando
Vacancy: Not specific
Job Location: Cox's Bazar, Chattogram (Sitakunda)
Employment Status: Contractual
Educational Requirements:
∎ Bachelor's degree in supply chain management/ business administration etc.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Immediate supervisor: Project Manager
∎ Contract period: 01.1.2023 to 30.11.2025 (35 months)
∎ Proposed start date:1 st of January 2023
∎ Location: Chokoria under Cox`s Bazar & Sitakundu under Chittagong
∎ Name of Project: Enhancing Food and Nutrition Security Through Promoting Climate Resilient Livelihood Opportunities and DRR Practice in Cox`s Bazar and Chittagong
∎ The Logistic Officer will be overall responsible for Manage the base supply for products and services and its effective management including procurement, travel & lodging arrangement, Logistic support for training/meeting/workshop, documentation and issue-based decision making. The Logistic Officer will be responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing programs in Bangladesh. The specific focus areas of responsibility will include preparation of Bid document, quotation form, quotation collection, CS work order and service contract agreement, and purchase of goods and services and provide as required and negotiation; communication with different units/departments. Provide leadership and coordination in the administrative, organizational planning, and budgeting. The Logistic Officer will also be responsible to manage the implementation of different projects supply for products and services for this specific response of the organization response team. Ensure that project implementation meets the global/organizational standards of emergency responses and donors` compliance aspects; ensure best value monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.
Job Responsibilities:
∎ Maintain the Supply Chain Management and Procurement guideline as per policy.
∎ As per Donor compliance procurements are followed accordingly.
∎ Collaborate with key persons to ensure clarity of the specifications and expectations of the base program;
∎ Prepare records as per Donor standards, guidelines, compliant for proper documentation.
∎ Update the all the procurement process, follow up with the contractor to ensure in time supply of materials and construction.
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, etc.) Prepare submits bills and vouchers.
∎ Update all the present information on major construction items prices in the market.
∎ Ensure proper documentation for all the procurements and facilitate / support during the time of audit.
∎ Approve the ordering of necessary goods and services and examine based on the request and tender process and test existing contracts.
∎ Track and report key metrics to reduce expenses and improve effectiveness.
∎ Guarantee the quality-price ratio of purchases and that the internal Kit log procedures are respected.
∎ Expect unfavorable events through analysis of data and prepare control strategies.
∎ Ensure supplier's bills are cleared and records are closed according to standard procedures.
∎ Receive Procurement Request, give feedback and follow-up the Procurement ordering process.
∎ Purchase and Procurement - Support and Supervision
∎ Develop necessary contracts and ensure purchase and procurement dossiers and documents are in order with all necessary validations from Logs, Finance, Suppliers.
∎ Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licenses and VAT/TAX papers wherever applicable).
∎ Supervise and ensure deliveries and receptions are according to agreement and also ensure delivery, follow-up with requesters and supervise purchase team providing necessary support.
∎ Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
∎ Ensure filing of documents concerning supplies.
∎ Identifying any financial risks, ensuring timely delivery of requested goods and services.
∎ Implementing the best procurement procedures at the Base to maximizes efficiency and value for money.
∎ Control stock management (storage conditions, reporting, expiry dates) and stock movements.
∎ Identify, measure and master potential risks to staff and property.
∎ Catalogue and Framework Agreement development.
∎ Coordinate closely with Project Coordinators and Field Officers to ensure necessary resources are aligned and ready for immediate deployment.
∎ Providing relevant technical inputs and support to partner NGOS Log process when necessary.
∎ Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other etc.) and provide logistics support to any emergency responses when needed.
Additional Requirements:
∎ Age at most 45 years
∎ 05 years working experience on procurement related work on program implementation and among them at least 02 years of experience in similar position
∎ Previous work experience in emergency settings
∎ Proven experience managing supply chain (Procurement) operations.
∎ Experience using supply chain management software and tools.
∎ In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
∎ Proficient in Microsoft Office Suite (Word, Excel, Outlook etc).
∎ Management and leadership skills.
∎ Multi-tasking and time-management skills, with the ability to prioritize tasks.
∎ Highly organized and detail-oriented.
∎ Excellent analytical and problem-solving skills/ Conflict resolution skills.
∎ Mitigation Skills on Govt. rules and regulations (VAT, Tax and Procurement related Govt. Circular).
∎ Able to travel to meet with vendor and suppliers and work overtime as required.
Salary: Tk. 47000 (Monthly)
Compensation & Other Benefits:
∎ After successfully completion of probation period other benefits (Provident Fund, Gratuity, Festival Bonus, Leave encashment benefit & other admissible benefits) will be entitled as per as per HR policy of the organization..
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 8 Dec 2022
Company Information:
∎ 26 Nov 2022
∎ Anando
Category: Commercial/Supply Chain
: Please mark the title of the position on the top of the envelope and write the position name in subject line in the email. Only short listed candidates will be contacted for interview. Any persuasion and lobby will be treated as disqualification for the applicant.
Source: bdjobs.com
Deadline Expired on 8th Dec 2022
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