Grants Management Specialist

Job Description

Title: Grants Management Specialist

Company Name: Danish Refugee Council

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ University degree in Business Administration, Social Sciences or equivalent in relevant work experience.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ POSITION PROFILE- Based in Cox`s Bazar, The Grants Management Specialist position will provide overall grants management support to DRC in Bangladesh by ensuring timely donor communication, quality donor reporting, partnership contract management, coordination with programme and support department when it comes grants management. The Grants Management Specialist will also be responsible for donor compliance, application of correct procedures and guidelines.
∎ Type of contract: National
∎ Employment Band: G2
∎ Start date: As soon as possible

Job Responsibilities:
∎ Grants Support (50%):
∎ Be responsible for the delivery of quality narrative reports, reflecting the progress and status of projects, in a transparent, timely and professional manner.
∎ Contribute to addressing all comments and issues on proposals or reports, liaising with relevant Managers and finance to ensure coherence between financial and narrative reports.
∎ Ensure the DRC grants management system is regularly and fully updated. Includes Dynamics ERP system (creating grants, uploading documents, managing instalment tracking and billing rules, updating checklists and tasks assigned); internal funding tracker and reporting deadlines communications.
∎ Support grant relationships and communications with donors to ensure correct, compliant, and smooth flow of information.
∎ Maintain and regularly update hard-copy files for all ongoing DRC projects and assist in the coordination and preparation of project documents.
∎ Participate in and take minutes of grant opening, review and close-out meetings for each project.
∎ Support with communication and visibility tools and items as per donor and internal guidelines including their dissemination and availability to DRC teams and donors.
∎ Organize Go/No Go, Kick Off and grants closing meetings.
∎ Support PDQ Manager in managing fundraising strategy, donor engagement plan, donor mapping by conducting research, maintaining and updating engagement plan and donor database.
∎ Programme Support (50%):
∎ Support Head of Programme and Aea Manager in administrative management, general reporting, and communication of programme.
∎ Responsible for ensuring FD6s and FD7s applications are submitted, queries answered, and applications are reported on in coordination with finance, Programme Liaison Specialist and Government Liaison Coordinator, with all documentation in line with government regulations.
∎ Maintain documentation and archiving of all FD applications and official authority communications, supporting coherence with any Bangla versions.
∎ Support the development of partnerships such as implementing partner identification and mapping, due diligence, support with selection, relationship management, capacity building and any closure processes.
∎ Effective programme administration, specifically related to government approvals of FD6/FD7.
∎ Government project applications and reporting to authorities is timely and effective.
∎ Quality donor reports and grant meeting minutes submitted in a timely manner.
∎ Regular and timely support to ensuring compliance with donor rules and regulations.
∎ Partnership cycle and process is managed and supported.

Additional Requirements:
∎ Minimum 3 years' relevant experience in programme administration, office management, grants/contracting, narrative and financial reporting, or in a similar office role with a national or international NGO.
∎ Proven experience in improving quality of delivery and process through methodical thinking and strong attention to detail.
∎ Significant experience in MS Word and Excel.
∎ English (Fluent in writing and speaking).
∎ Bengali (Fluent in writing and speaking).
∎ Striving for excellence: You focus on reaching results while ensuring an efficient process.
∎ Collaborating: You involve relevant parties and encourage feedback.
∎ Taking the lead: You take ownership and initiative while aiming for innovation.
∎ Communicating: You listen and speak effectively and honestly.
∎ Demonstrating integrity: You act in line with DRC's vision and values.

Compensation & Other Benefits:
∎ Two bonuses (paid at pro-rata basis with monthly salary)
∎ Relocation Allowance
∎ Mobile Allowance
∎ Leave Encashment
∎ Group life Insurance including Family
∎ Dental and Optical benefits
∎ Gratuity
∎ Excellent Working Environment and opportunity to Growth
∎ Various learning and development platforms

Job Source: Online Job Posting.

Application Deadline: 17 Jul 2022

Company Information:
∎ 4 Jul 2022
∎ Danish Refugee Council

Category: NGO/Development

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