Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: SAJIDA FOUNDATION

Vacancy: 01

Age: 18 to 40 years

Job Location: Bhola

Salary: Tk. 40000 - 42000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Commerce (BCom)
• Bachelor of Business Administration (BBA)
• Bachelor of Business Studies (BBS)

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Age 18 to 40 years

Education, Skills & Experience:

• Graduation/Post Graduation in Commerce

• Minimum 3(Three) years of Relevant Working Experience

Major Responsibilities:

• Carrying out all financial transactions of the branch in accordance with the policy, making entries in the software and maintaining the related documents and registers.

• Helping in office management.

Specific Job Responsibilities:

• Collaborating with the Program Manager on funding needs.

• Checking and maintaining all bill vouchers and daily used registers.

• At the end of daily transactions, deposit the extra money in the bank with the help of the field coordinator, and withdraw it if necessary.

• Daily all expenses to be paid after approval.

• Ensuring all expenditure is accounted for as per the code specified in the budget.

• To spend any additional amount of money mentioned in the budget or in any code outside the budget head, written/mail approval of the concerned program head or the concerned donor is required.

• Ensuring use of revenue stamp and proper deduction of VAT/tax as per government regulation.

• After all data entry in the software, cashbook, transaction vouchers are printed and checked and stored in file as per date.

• Daily closing of cash book and preparation of “Daily Cash Certificate” and keeping cash in the locker after writing the reason if any.

• If there is more money, inform the area accounts manager by e-mail.

• Keeping cheque books, cash, and other important documents of the organization in a safe place.

• At the end of all the work, managing locker according to the policy of the office.

• Ensuring that there are no idle funds in the branch, it is necessary to remit the excess money to the head office.

• Depositing deducted VAT and TAX in bank through treasury challan within specified period.

• Purchasing office supplies with purchase committee following purchase policy and keeping stock updated properly.

• Attending and assisting in the procurement of all types of training at every program intervention, as needed.

• Maintaining stock register and keeping it always up to date.

• Making an entry in the fixed asset software on purchase of fixed assets.

Other Requirements:

• At the end of the month, carrying out the necessary work to close the month in the software.

• Checking of bank statement date wise against cash book, preparing bank reconciliation statement and maintaining in branch.

• Preparing monthly financial reports and cross checking with the register used.

• Playing an effective role in budget control.

• Checking payroll software by 20th of every month and informing HR to correct any errors.

• Maintaining fixed asset register, keeping it up-to-date and ensuring ID number.

• Storing records of employees' joining, transfers, resignations, and leave reservations.

• In case of transfer or termination of any of the bank signatories, applying for change of signature through the prescribed form of head office and updating the signature accordingly after getting approval.