Job Description
Title: Executive Assistant/ Executive Secretary
Company Name: Sheba Group
Vacancy: 1
Age: 25 to 40 years
Location: Dhaka (Dhanmondi)
Salary: Negotiable
Experience:
∎ 5 to 10 years
Published: 6 May 2025
Education:
∎ Bachelor/Honors, Masters
Requirements:
Additional Requirements:
∎ Age 25 to 40 years
∎ Minimum 5+ years of working as an Executive Assistant, Executive Secretary, Chairman/ MD Secretary.
∎ Excellent communication and interpersonal skills.
∎ Highly organised and trustworthy·
∎ Strong organisational and time management skills.
∎ Flexible to visit outside of Dhaka.
∎ Ability to multitask efficiently.
∎ Excellent interpersonal and customer-facing skills.
∎ Tact and diplomacy.
∎ Enthusiastic and proactive.
∎ Minimum 5+ years of working as an Executive Assistant, Executive Secretary, Chairman/ MD Secretary.
∎ Excellent communication and interpersonal skills.
∎ Highly organised and trustworthy·
∎ Strong organisational and time management skills.
∎ Flexible to visit outside of Dhaka.
∎ Ability to multitask efficiently.
∎ Excellent interpersonal and customer-facing skills.
∎ Tact and diplomacy.
∎ Enthusiastic and proactive.
Responsibilities & Context:
∎ Prepare and organise reports, documentation, meeting materials, as well as organise and maintain a filing system (Physical and digital).
∎ Perform all travel-related activities, i.e., visa, air ticket, dollar purchase, and Endorsement for sponsors.
∎ Maintain Group MD's personal bank accounts, i.e., collection, deposit, and withdrawal.
∎ Organise and schedule meetings, calls, conferences, and events as per instructions and send reminders and meeting confirmations.
∎ Help oversee special projects and assignments through tracking deadlines, deliverables, and progress of initiatives.
∎ Build and maintain strong relationships with different internal and external teams, clients, partners, and stakeholders.
∎ Handle sensitive information with complete confidentiality.
∎ Provide insights or advice on decision making through analysing matters and anticipating needs and problems.
∎ Act as a point of contact between the GMD and internal and external stakeholders.
∎ Monitor and pay the Group MD's credit card bills.
∎ Maintain accounts of the Chairman's residence expenses, including all utility bills.
∎ Monitor and supervise the activities of assigned officers, support staff, and drivers.
∎ Maintain petty cash and stationery distribution for effective office administration.
∎ Perform all supporting works of all national and international correspondence for SAT.
∎ Manage Salma Afzal Trust (SAT)-related procurement, development works, and petty cash.
∎ Ensure receiving of all local donations and deposit into the Bank in favour of ASHIC Foundation.
∎ Supervise the ASHIC Foundation’s Donation activities, such as making Donation boxes, getting Permission, setting up in various institutions, and collecting donations from those places.
∎ Prepare and organise reports, documentation, meeting materials, as well as organise and maintain a filing system (Physical and digital).
∎ Perform all travel-related activities, i.e., visa, air ticket, dollar purchase, and Endorsement for sponsors.
∎ Maintain Group MD's personal bank accounts, i.e., collection, deposit, and withdrawal.
∎ Organise and schedule meetings, calls, conferences, and events as per instructions and send reminders and meeting confirmations.
∎ Help oversee special projects and assignments through tracking deadlines, deliverables, and progress of initiatives.
∎ Build and maintain strong relationships with different internal and external teams, clients, partners, and stakeholders.
∎ Handle sensitive information with complete confidentiality.
∎ Provide insights or advice on decision making through analysing matters and anticipating needs and problems.
∎ Act as a point of contact between the GMD and internal and external stakeholders.
∎ Monitor and pay the Group MD's credit card bills.
∎ Maintain accounts of the Chairman's residence expenses, including all utility bills.
∎ Monitor and supervise the activities of assigned officers, support staff, and drivers.
∎ Maintain petty cash and stationery distribution for effective office administration.
∎ Perform all supporting works of all national and international correspondence for SAT.
∎ Manage Salma Afzal Trust (SAT)-related procurement, development works, and petty cash.
∎ Ensure receiving of all local donations and deposit into the Bank in favour of ASHIC Foundation.
∎ Supervise the ASHIC Foundation’s Donation activities, such as making Donation boxes, getting Permission, setting up in various institutions, and collecting donations from those places.
Skills & Expertise:
Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2
Workplace:
∎ Work at office
Employment Status: Full Time
Gender:
∎ Only Male
Job Location: Dhaka (Dhanmondi)
Company Information:
∎ Sheba Group
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 4 Jun 2025
Category: Office Secretary/ Regulatory affairs
