Job Description
Title: Deputy Project Manager, Supply Chain, Shelter, HCMP
Company Name: BRAC.
Vacancy: Not specific
Job Location: Cox's Bazar (Ukhia)
Employment Status: Contractual
Educational Requirements:
∎ Graduation/post graduation degree from any reputed university/institute
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ This position entails the responsibility to planning, manage, implement, and monitor various aspects of the shelter project, including materials management, field distribution, inventory management, reporting, yearly materials planning, and distribution of bamboo treatment materials with documentation and record-keeping. In addition, the role involves managing the camp distribution point, overseeing token management, and planning materials distribution.
∎ The incumbent will allocate their time, spending 40% in the base office and 60% in the camps within their assigned working areas. Reporting directly to the Project Manager Finance, Budget & Logistics, the individual will execute their duties in collaboration with the respective line supervisor. This role involves collaborating with cross-functional teams, managing shelter project timelines, and ensuring the successful delivery of projects within scope and timeline.
Job Responsibilities:
∎ Support to Shelter project activities with ensure donor compliance:
∎ Develop a robust system for monitoring and ensuring compliance with donor requirements and guidelines with align BRAC policy on logistics.
∎ Ensure cost effectiveness across the supply chain management, including development of plans and priorities, follow up and measurement of progress.
∎ Ensure overall coordination and management of shelter staff’s aspects of the shelter project with follows BRAC procedures as well as develop innovative procedures where applicable.
∎ Supply Chain Management, Communication and Camp operations:
∎ Ensures effectiveness by team and systems across the supply chain to attain cost effectiveness, efficiency, accountability and timely supply and camp distribution.
∎ Work closely with field team and other stakeholders to ensure timely availability of shelter project needs.
∎ Developing and implementing annual shelter project inventory plan with comply and support the implementation and correct application of all procedures and guidelines and actively engage in problem solving through informed and innovative solutions.
∎ Coordinate supply activities and maintain continuous communication flow between the field sites and the RO office.
∎ Conduct regular visits to the shelter warehouse and camp distribution points to verify and ensure the effectiveness of the stock management system, distribution processes with token management, and identification of any security issues.
∎ Reporting and Planning:
∎ Ensure proper recoding and reporting on assets usage, disposal and management, stock items with adherence to quality administrative procedures and policies within BRAC.
∎ Ensure the establishment of monitoring systems to oversee project implementation, with a focus on ensuring the timely delivery of materials and effective stock management, including warehouse and distribution points.
∎ Documentation:
∎ Ensure the proper record of expenditure, receipts, requisitions, purchases order copy, GRN, waybills and all other relevant documents are kept.
∎ Develop a comprehensive documentation and file management system, encompassing both soft and hard copies, and ensure its implementation across field offices and distribution points.
∎ Team Management & Support:
∎ Capacity building of field Supply Chain staff and ensuring their understanding of donor requirements related to supply chain function.
∎ Assess and recommend training and skills upgrades for shelter supply chain staffs, this will also be achieved through mentoring and supervision and also through other appropriate learning forums and methods designated by the PM-FBL.
∎ Understand and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing policies.
∎ Safeguarding:
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
Additional Requirements:
∎ Age at least 18 years
∎ Development sector, global development scenario to identify funding trends, warehouse management, donor agencies, Basic computer knowledge on MS office applications, Shelter Management.
∎ Stock, communication, writing, monitoring, and evaluating, auditing, project management, project implementation
∎ Facilitating group meetings, managing timelines, oral and written fluency in both Bangla and English, handling critical issues with relevant stakeholders
∎ Person with disability are encouraged to apply
Salary: Negotiable
Compensation & Other Benefits:
∎ Festival Bonus, Health & Life Insurance, Paternity/ Maternity leave and others as per Organisation policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 21 Dec 2023
Company Information:
∎ 12 Dec 2023
∎ BRAC.
∎ Address : BRAC
75 Mohakhali, Dhaka-1212, Bangladesh
∎ Business : brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.
Category: Commercial/Supply Chain
: BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities.Selected candidates will have to go through a rigorous reference and background checking process which may include police verification.
