Deputy Manager, Procurement, HCMP

Job Description

Title: Deputy Manager, Procurement, HCMP

Company Name: BRAC

Vacancy: --

Location: Cox's Bazar (Cox's Bazar Sadar)

Maximum Salary: Negotiable

Experience:
∎ At least 4 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 13 Jan 2025

Education:

Requirements:

Additional Requirements:
∎ Candidates with professional degree in supply chain management will get preference.
∎ Substantial demonstrable experience of working in procurement and/or supply chain within a humanitarian setting is essential.
∎ Proven experience of driving improvement with a specific focus on quality management.
∎ Knowledge on people management.
∎ Strong communication and interpersonal skills, and proven experience of building excellent working relationships, both internally and externally.
∎ Have computer skills with all Microsoft Office programs (MS Word, Power Point, and Excel).
∎ Excellent influencing, negotiating and communication skills.
∎ Excellent organization, and coordination skills.
∎ Excellent expertise to overcome obstacles in internal and external relationship building.
∎ Demonstrated ability to think strategically, prioritize and meet deadlines in a complex and challenging environment; must be culturally sensitive.
∎ Ability to operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams.
∎ Proven ability to deal with a varied, demanding, often conflicting and rapidly changing workload.
∎ Candidates with professional degree in supply chain management will get preference.
∎ Substantial demonstrable experience of working in procurement and/or supply chain within a humanitarian setting is essential.
∎ Proven experience of driving improvement with a specific focus on quality management.
∎ Knowledge on people management.
∎ Strong communication and interpersonal skills, and proven experience of building excellent working relationships, both internally and externally.
∎ Have computer skills with all Microsoft Office programs (MS Word, Power Point, and Excel).
∎ Excellent influencing, negotiating and communication skills.
∎ Excellent organization, and coordination skills.
∎ Excellent expertise to overcome obstacles in internal and external relationship building.
∎ Demonstrated ability to think strategically, prioritize and meet deadlines in a complex and challenging environment; must be culturally sensitive.
∎ Ability to operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams.
∎ Proven ability to deal with a varied, demanding, often conflicting and rapidly changing workload.

Responsibilities & Context:
∎ Procure civil construction works, prefabricated steel structures, bamboo learning centers, water networks, WASH blocks, toilets, latrines, construction materials, and tubewell materials.
∎ Develop and execute procurement plans aligned with project needs and timelines.
∎ Undertake due diligence and pre-qualification of suppliers in accordance with BRAC Procurement Guidelines and policies.
∎ Engage with high-complexity suppliers, monitor their performance, and implement development measures as needed.
∎ Manage vendor enlistment processes, categorize suppliers, and ensure regular updates to vendor information.
∎ Conduct framework agreement and contract management for all HCMP procurement operations.
∎ Monitor supplier compliance with contractual terms and ensure effective contract implementation.
∎ Assist in the negotiation process, including committee formation, negotiation approvals, and proper documentation of outcomes.
∎ Apply appropriate techniques for contract management and supplier performance management.
∎ Contribute to the development of specifications, Terms of Reference (ToR), evaluation criteria, and procurement terms.
∎ Prepare RFQs/RFPs/tender documents and send them to potential bidders, ensuring timely collection of quotations.
∎ Conduct bid evaluations, including commercial assessments, and oversee delivery follow-ups and bill management.
∎ Check and record bills against requisitions and ensure compliance during bill processing.
∎ Monitor the quality of goods, services, and works procured to ensure they meet specifications and standards.
∎ Follow up on supplier activities to ensure the effective implementation of agreed contracts.
∎ Prepare regular reports on procurement activities, highlighting progress, challenges, and opportunities for improvement.
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so
∎ The Deputy Manager, Procurement, will support the Manager and the department in managing procurement activities related to works, including but not limited to civil construction, prefabricated steel structures, bamboo-made learning centers, water networks, WASH blocks, toilets, latrines, construction materials, and tubewell materials. Key responsibilities include overseeing short- and long-term contracts, agreements, and framework agreements, as well as defining commodities and categories required for HCMP operations. This encompasses goods and services essential to the programme and its sectors.
∎ The role emphasizes strategic procurement, supplier development, negotiations, fostering strong business relationships, and ensuring quality assurance. This position significantly contributes to HCMP by managing the performance of major vendors and service providers, achieved through effective coordination with sector/unit leads and other authorized personnel.
∎ Procurement of Goods and Services:
∎ Procure civil construction works, prefabricated steel structures, bamboo learning centers, water networks, WASH blocks, toilets, latrines, construction materials, and tubewell materials.
∎ Develop and execute procurement plans aligned with project needs and timelines.
∎ Supplier Management:
∎ Undertake due diligence and pre-qualification of suppliers in accordance with BRAC Procurement Guidelines and policies.
∎ Engage with high-complexity suppliers, monitor their performance, and implement development measures as needed.
∎ Manage vendor enlistment processes, categorize suppliers, and ensure regular updates to vendor information.
∎ Framework Agreements and Contract Management:
∎ Conduct framework agreement and contract management for all HCMP procurement operations.
∎ Monitor supplier compliance with contractual terms and ensure effective contract implementation.
∎ Negotiation and Documentation:
∎ Assist in the negotiation process, including committee formation, negotiation approvals, and proper documentation of outcomes.
∎ Apply appropriate techniques for contract management and supplier performance management.
∎ Specification and Evaluation Development:
∎ Contribute to the development of specifications, Terms of Reference (ToR), evaluation criteria, and procurement terms.
∎ Procurement Process Execution:
∎ Prepare RFQs/RFPs/tender documents and send them to potential bidders, ensuring timely collection of quotations.
∎ Conduct bid evaluations, including commercial assessments, and oversee delivery follow-ups and bill management.
∎ Check and record bills against requisitions and ensure compliance during bill processing.
∎ Quality Assurance and Monitoring:
∎ Monitor the quality of goods, services, and works procured to ensure they meet specifications and standards.
∎ Follow up on supplier activities to ensure the effective implementation of agreed contracts.
∎ Reporting and Analysis:
∎ Prepare regular reports on procurement activities, highlighting progress, challenges, and opportunities for improvement.
∎ Safeguarding:
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

Compensation & Other Benefits:
∎ Festival Bonus, Health & Life Insurance, Paternity/ Maternity leave and others as per Organisation policy.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Read Before Apply:

BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities.

Selected candidates will have to go through a rigorous reference and background checking process which may include police verification.

Company Information:
∎ BRAC
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Address::
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Application Deadline: 22 Jan 2025

Category: Commercial/Supply Chain