Deputy Manager/ Manager, Admin, HCMP

Job Description

Title: Deputy Manager/ Manager, Admin, HCMP

Company Name: BRAC.

Vacancy: --

Location: Cox's Bazar (Cox's Bazar Sadar)

Maximum Salary: Negotiable

Experience:
∎ At least 3 years

Published: 23 Jun 2024

Education:

Requirements:

Additional Requirements:
∎ Supervision, Safety Management, Developing Standards, Equipment Maintenance, Event management, compliance etc.
∎ Proven management leadership skills, while taking a “hands on” implementation approach when needed, in a multi diverse organization
∎ People management
∎ Excellent interpersonal and relationship building skills
∎ Reporting and Analysing skill
∎ Flexibility and ability to work on multiple projects
∎ Excellent written and verbal communication and presentation skills, including the ability to articulate in a compelling mission and programmatic goals and achievements to diverse stakeholders
∎ Ability to use considerable judgment, initiative and independence
∎ Ability to work comfortably with diverse populations, with sensitivity irrespective to creed and culture.
∎ Supervision, Safety Management, Developing Standards, Equipment Maintenance, Event management, compliance etc.
∎ Proven management leadership skills, while taking a “hands on” implementation approach when needed, in a multi diverse organization
∎ People management
∎ Excellent interpersonal and relationship building skills
∎ Reporting and Analysing skill
∎ Flexibility and ability to work on multiple projects
∎ Excellent written and verbal communication and presentation skills, including the ability to articulate in a compelling mission and programmatic goals and achievements to diverse stakeholders
∎ Ability to use considerable judgment, initiative and independence
∎ Ability to work comfortably with diverse populations, with sensitivity irrespective to creed and culture.

Responsibilities & Context:
∎ Develop comprehensive itineraries for visiting dignitaries and executives, encompassing travel arrangements, accommodation, and logistical details for events and meetings
∎ Provide protocol support to high officials during their visits and interactions
∎ Coordinate hotel bookings, transportation arrangements, and other services for official visitors
∎ Liaise with external partners and agencies to facilitate seamless protocol execution
∎ Manage and supervise the administrative stores and diligently oversee inventories to ensure the uninterrupted provision of services
∎ Oversee office maintenance, including cleanliness, repairs, and renovations
∎ Develop and implement plans aimed at enhancing the performance and services rendered by office assistants and cleaners
∎ Act promptly for any administrative inquiries
∎ Supervise admin team in administrative paperwork, including invoices, contracts, and procurement processes
∎ Assist in the development and implementation of office policies and procedures
∎ Foster collaboration with other departments to support cross-functional administrative requirements
∎ Evaluate the performance of the team, providing feedback and guidance
∎ Stay updated on trends and best practices in administrative management to improve processes
∎ Foster a positive and collaborative work environment to enhance cooperation and morale among team members
∎ Oversee and deliver quality canteen services with cost-efficiency
∎ Perform any other duties as assigned, contributing to the overall effectiveness and success of the organisation
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so
∎ This position is responsible for Admin and protocol management, which is pivotal in ensuring the seamless execution of administrative functions within BRAC-HCMP. This also encompasses protocol-related responsibilities for dignitaries and executives, administrative management, office maintenance and organizing event management.
∎ Develop comprehensive itineraries for visiting dignitaries and executives, encompassing travel arrangements, accommodation, and logistical details for events and meetings
∎ Provide protocol support to high officials during their visits and interactions
∎ Coordinate hotel bookings, transportation arrangements, and other services for official visitors
∎ Liaise with external partners and agencies to facilitate seamless protocol execution
∎ Manage and supervise the administrative stores and diligently oversee inventories to ensure the uninterrupted provision of services
∎ Oversee office maintenance, including cleanliness, repairs, and renovations
∎ Develop and implement plans aimed at enhancing the performance and services rendered by office assistants and cleaners
∎ Act promptly for any administrative inquiries
∎ Supervise admin team in administrative paperwork, including invoices, contracts, and procurement processes
∎ Assist in the development and implementation of office policies and procedures
∎ Foster collaboration with other departments to support cross-functional administrative requirements
∎ Evaluate the performance of the team, providing feedback and guidance
∎ Stay updated on trends and best practices in administrative management to improve processes
∎ Foster a positive and collaborative work environment to enhance cooperation and morale among team members
∎ Oversee and deliver quality canteen services with cost-efficiency
∎ Perform any other duties as assigned, contributing to the overall effectiveness and success of the organisation
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

Compensation & Other Benefits:
∎ Festival Bonus, Health & Life Insurance, Paternity/ Maternity leave and others as per organisation policy.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Read Before Apply:

BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities.

Selected candidates will have to go through a rigorous reference and background checking process which may include police verification.

Company Information:
∎ BRAC.
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Address::
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Application Deadline: 2 Jul 2024

Category: General Management/Admin