Department Secretary

Job Description

Title: Department Secretary

Company Name: Khwaja Yunus Ali University

Vacancy: 4

Location: Sirajganj

Salary: Negotiable

Experience:
∎ At least 2 years

Published: 24 May 2025

Education:
∎ Master’s degree, preferably an MBA with at least 2nd class/ CGPA 3 out of 4 from any reputed university
∎ Third division/ class/ equivalent CGPA of the candidates in any educational level will not be accepted.

Requirements:

Additional Requirements:
∎ Candidates should have at least 2 years practical work experience in any reputed educational institution.
∎ Excellent verbal and written communication skills and well conversant in computer applications.
∎ Willingness to work on holidays and after office-hours, if necessary.

Responsibilities & Context:
∎ Provide administrative and secretarial support to the Head of the department.
∎ Manage departmental day-to-day operations, including handling inquiries from faculty, students, external organizations, and the general public.
∎ Coordinate departmental activities related to student services, such as course advising, admission, thesis defense arrangements, plagiarism checks, and related academic processes.
∎ Draft, edit, and process official correspondences, reports, meeting minutes, and other departmental documents to ensure smooth operations.
∎ Oversee the preparation and requisition of required consumable and non-consumable materials for departmental needs.
∎ Assist in the preparation, monitoring, and reporting of departmental budgets in accordance with university financial guidelines and procedures.
∎ Facilitate effective communication and coordination between the department and other administrative or academic units of the university.
∎ Perform any additional tasks assigned by the department head or university management.
∎ Khwaja Yunus Ali University (KYAU), a reputed private university in Bangladesh, invites applications from candidates for the post of Department Secretary (04 positions).
∎ Please read the job description and other required qualification before apply. Only shortlisted candidates will be invited for written test and viva-voce.
∎ Job Description:

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Sirajganj

Read Before Apply:

Please apply to the Registrar, Khwaja Yunus Ali University, Enayetpur, Chowhali, Sirajganj-6751 with CV, passport size photograph, copies of certificates, transcript and experience certificate or email to: [email protected]