Assistant Procurement & Logistics

Job Description

Title: Assistant Procurement & Logistics

Company Name: Qatar Charity Bangladesh Office

Vacancy: 1

Location: Noakhali

Minimum Salary: Negotiable

Experience:
∎ 2 to 3 years

Published: 9 Jan 2025

Education:
∎ Diploma or bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.
∎ Diploma or bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.

Requirements:

Additional Requirements:
∎ At least 2–3 years of experience in procurement, logistics, or supply chain management, preferably in humanitarian or development programmes.
∎ Experience in managing diverse teams and working in challenging environments is an advantage.
∎ Skills and Competencies
∎ Excellent interpersonal and communication skills, with the ability to engage diverse stakeholders.
∎ Familiarity with the cultural and social context of Bhasanchar or similar locations.
∎ Ability to work effectively in a team and under challenging conditions.
∎ Fluency in English and the Bangla language (Rohingya/Chittagonian dialect is highly desirable).
∎ Proficiency in MS Office applications, particularly Excel, as well as email and internet browsing.
∎ At least 2–3 years of experience in procurement, logistics, or supply chain management, preferably in humanitarian or development programmes.
∎ Experience in managing diverse teams and working in challenging environments is an advantage.
∎ Skills and Competencies
∎ Excellent interpersonal and communication skills, with the ability to engage diverse stakeholders.
∎ Familiarity with the cultural and social context of Bhasanchar or similar locations.
∎ Ability to work effectively in a team and under challenging conditions.
∎ Fluency in English and the Bangla language (Rohingya/Chittagonian dialect is highly desirable).
∎ Proficiency in MS Office applications, particularly Excel, as well as email and internet browsing.

Responsibilities & Context:
∎ Assist in preparing procurement plans and ensuring timely acquisition of goods and services required for the programme.
∎ Support the preparation of purchase requests, quotations, and purchase orders in line with organizational procurement guidelines.
∎ Maintain and update procurement records, including supplier lists, contracts, and delivery schedules.
∎ Ensure transparency and accountability in all procurement processes.
∎ Support the coordination of transportation and delivery of food supplies and materials to schools.
∎ Ensure proper handling, storage, and distribution of goods in compliance with safety and quality standards.
∎ Maintain detailed records of incoming and outgoing shipments, ensuring accurate documentation for all logistics activities.
∎ Assist in resolving logistical challenges, including delays or disruptions in the supply chain.
∎ Monitor stock levels at the central kitchen and storage facilities to ensure uninterrupted operations.
∎ Assist in conducting regular physical inventory checks and reconciling discrepancies.
∎ Maintain accurate records of inventory usage, wastage, and replenishment requirements.
∎ Ensure proper storage practices to minimize damage or spoilage of goods.
∎ Coordination and Reporting:
∎ Work in close collaboration with the Project Officer, and the school feeding program team to ensure that PSEA (Protection from Sexual Exploitation and Abuse), child protection, and gender considerations are integrated into all activities.
∎ Collaborate with other departments, such as procurement, finance, and programme teams, to ensure seamless operations.
∎ Support the preparation of regular reports on procurement and logistics activities, including challenges and recommendations for improvement.
∎ Assist in maintaining documentation for audits and compliance reviews.
∎ Assist in planning and implementing contingency measures during emergencies.
∎ Position Title: Assistant Procurement & Logistics – School Feeding Programme, Bhasanchar, Nohakhali.
∎ Job code: APL/6/25
∎ (We especially encourage female candidates to apply).
∎ Location: Bhasanchar Camp, Hatiya, Nohakhali.
∎ Employment Status: Contractual (Duration up to 31-12-2025)
∎ Application Deadline: 15 January 2025
∎ Reporting To: Project Officer, SFP, BC.
∎ Job Summary
∎ For Bhasanchar Camp, Hatiya, Nohakhali.
∎ The Assistant Procurement & Logistics Officer is responsible for supporting procurement and logistics activities for the school feeding programme in Bhasanchar. This role involves assisting in the procurement of goods and services, managing inventory, coordinating transportation and logistics, and ensuring compliance with organizational policies and procedures.
∎ Key Responsibilities
∎ Assist in preparing procurement plans and ensuring timely acquisition of goods and services required for the programme.
∎ Support the preparation of purchase requests, quotations, and purchase orders in line with organizational procurement guidelines.
∎ Maintain and update procurement records, including supplier lists, contracts, and delivery schedules.
∎ Ensure transparency and accountability in all procurement processes.
∎ Support the coordination of transportation and delivery of food supplies and materials to schools.
∎ Ensure proper handling, storage, and distribution of goods in compliance with safety and quality standards.
∎ Maintain detailed records of incoming and outgoing shipments, ensuring accurate documentation for all logistics activities.
∎ Assist in resolving logistical challenges, including delays or disruptions in the supply chain.
∎ Monitor stock levels at the central kitchen and storage facilities to ensure uninterrupted operations.
∎ Assist in conducting regular physical inventory checks and reconciling discrepancies.
∎ Maintain accurate records of inventory usage, wastage, and replenishment requirements.
∎ Ensure proper storage practices to minimize damage or spoilage of goods.
∎ Coordination and Reporting:
∎ Work in close collaboration with the Project Officer, and the school feeding program team to ensure that PSEA (Protection from Sexual Exploitation and Abuse), child protection, and gender considerations are integrated into all activities.
∎ Collaborate with other departments, such as procurement, finance, and programme teams, to ensure seamless operations.
∎ Support the preparation of regular reports on procurement and logistics activities, including challenges and recommendations for improvement.
∎ Assist in maintaining documentation for audits and compliance reviews.
∎ Assist in planning and implementing contingency measures during emergencies.

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Noakhali

Read Before Apply:

Please note that Qatar Charity will never charge a fee for the recruitment process.