Experience
- At least 1 year
- The applicants should have experience in the following business area(s): NGO
Education
Diploma or Bachelor's degree in Pharmacy from a recognized institution. Valid professional registration with the Pharmacy Council of Bangladesh (PCB), where applicable to the position. Additional training in pharmaceutical management or humanitarian health programs will be an advantage.
Requirements
- At least 1 year
- The applicants should have experience in the following business area(s): NGO
Additional Requirements
Working Experience:
● Minimum 1 year of relevant experience in pharmacy operations, medicine dispensing, stock management, or pharmaceutical services.
● Experience in medicine dispensing, inventory management, stock recording, and pharmaceutical documentation.
● Experience using stock registers, bin cards, inventory trackers, and reporting formats.
● Good knowledge of medicine storage, expiry management, and FEFO principles.
Desirable
● Previous experience working in a hospital, clinic, PHCC, MCH, Field Hospital, or other healthcare facility.
● Experience working with NGOs, INGOs, humanitarian, or development programmes.
● Previous experience in the Rohingya Response or other humanitarian settings.
● Experience with electronic pharmacy or inventory management systems.
● Knowledge of national pharmaceutical guidelines and humanitarian health standards.
Skills & Competencies:
Technical Skills
● Good knowledge of medicine dispensing and pharmaceutical stock management.
● Knowledge of FEFO, stock reconciliation, expiry monitoring, and inventory control.
● Ability to maintain accurate pharmacy records and reports.
● Basic proficiency in MS Excel, Word, and other relevant computer applications.
● Ability to identify stock discrepancies, shortages, expiries, and damaged medicines.
● Good understanding of medicine storage and pharmaceutical safety requirements.
● Knowledge of IPC and safe pharmaceutical waste management.
Communication & Interpersonal Skills
● Good communication and coordination skills.
● Ability to work effectively with medical, nursing, pharmacy, warehouse, and support teams.
● Ability to communicate clearly and respectfully with patients and caregivers.
● Good documentation and reporting skills.
● Good written and spoken English and Bangla.
Other Competencies
● Strong attention to detail and accuracy.
● Good organizational and time-management skills.
● Ability to manage multiple tasks and priorities.
● Strong sense of responsibility and accountability.
● High level of integrity and commitment to confidentiality.
● Ability to work independently and as part of a multidisciplinary team.
● Ability to work under pressure in a fast-paced humanitarian environment.
● Flexibility to support emergency and programme requirements.
Working Conditions
● The position will be based in Cox’s Bazar, with regular work at the assigned PHCC/MCH, Field Hospital, Rohingya camp, or other programme locations as required.
● The role may involve working in a challenging and fast-paced humanitarian environment.
● The position holder may be required to provide additional support during disease outbreaks, natural disasters, mass casualty incidents, or other emergency response situations.
11. Safeguarding and Accountability
The position holder must comply with Save the Children’s safeguarding policies, Child Safeguarding Policy, Prevention of Sexual Exploitation and Abuse (PSEA) requirements, Code of Conduct, and applicable organizational procedures. Any safeguarding concern, suspected abuse, exploitation, or serious misconduct must be reported through established reporting mechanisms.
12. General Responsibilities
• Comply with organizational policies, procedures, health and safety standards, and applicable laws.
• Maintain confidentiality and behave professionally while working in clinical and non-clinical areas.
• Protect organizational assets, tools, equipment, and infrastructure.
• Perform other relevant duties assigned by the supervisor in line with the purpose of the position.
Additional Job Responsibilities
The duties and responsibilities outlined above are not exhaustive. The role holder may be required to undertake additional duties reasonably related to their qualifications, skills, and experience, based on programme and operational requirements.
Safeguarding
The post holder is required to perform all duties in accordance with the organization's safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA), child safeguarding, anti-harassment, code of conduct, and other relevant organizational policies and procedures.
Equal Opportunity
The organization is an equal opportunity employer and encourages applications from qualified candidates regardless of gender, age, disability, ethnicity, religion, or other status.
Health and Safety
The post holder is required to carry out all duties in accordance with organizational Health, Safety, Security, Infection Prevention and Control, laboratory biosafety, and other relevant policies and procedures.
Responsibilities & Context
Job Description: Assistant Officer – Pharmacy - Jointly operated by Save the Children & PHD Mother and Child Hospital (MCH).
Duty Station: Camp 21, Teknaf, Cox’s Bazar
Reports to: Officer Medical Warehouse
Accountable to: Project Coordinator
Expected Date of Joining: 1st December ,2026. The selected candidate must be available to join on this date.
Position Summary
The Assistant Officer – Pharmacy will be responsible for supporting the safe, effective, and efficient management of pharmaceutical services, including medicine dispensing, stock management, storage, documentation, and reporting. The position holder will support the pharmacy team in ensuring the availability, quality, and appropriate use of medicines and medical supplies in accordance with organizational policies, national guidelines, and programme requirements.
The Assistant Officer – Pharmacy will work closely with the Pharmacist, Medical Officers, Nurses, Medical Assistants, Warehouse team, and other relevant departments to ensure timely provision of medicines to patients and proper management of pharmaceutical records. The position will support quality pharmacy services within the health facility and contribute to safe and patient-centred care in the Rohingya Response.
KEY AREAS OF ACCOUNTABILITY:
1. Pharmacy Operations & Medicine Dispensing
● Support the dispensing of prescribed medicines under the supervision of the Pharmacist or authorized pharmacy personnel.
● Check prescriptions for completeness and ensure medicines are dispensed accurately.
● Provide basic instructions to patients on medicine dosage, frequency, duration, and safe use as directed by the prescriber/pharmacist.
● Ensure correct medicine, strength, dosage form, and quantity are provided to patients.
● Maintain patient confidentiality and professional standards during pharmacy services.
● Support the management of pharmacy workflow and patient waiting time.
● Refer any prescription-related concerns or medication errors to the Pharmacist or responsible medical professional.
2. Pharmaceutical Stock & Inventory Management
● Support receiving, checking, counting, and arranging medicines and medical supplies.
● Maintain accurate stock records, bin cards, stock registers, and inventory trackers.
● Monitor stock levels and identify low-stock, overstock, expired, or damaged items.
● Apply FEFO (First Expiry, First Out) principles for medicine distribution.
● Support regular physical stock counts and reconciliation with stock records.
● Report stock discrepancies and shortages to the Pharmacist or supervisor.
● Assist in preparing stock requests, replenishment requirements, and consumption reports.
3. Medicine Storage & Safety
● Ensure medicines are stored appropriately according to temperature, light, humidity, and other storage requirements.
● Monitor and document refrigerator and room temperature where applicable.
● Ensure medicines are properly labeled, organized, and protected from contamination or damage.
● Separate expired, damaged, recalled, or unusable medicines and maintain appropriate records.
● Support safe handling and disposal of pharmaceutical waste in accordance with approved procedures.
● Maintain a clean, organized, and secure pharmacy area.
4. Documentation, Reporting & Data Management
● Maintain accurate pharmacy records, registers, stock cards, dispensing records, and other required documents.
● Support preparation of daily, weekly, monthly, and other pharmacy reports as required.
● Compile medicine consumption, stock balance, expiry, and wastage data.
● Ensure consistency between physical stock, stock records, and electronic databases.
● Support data entry and updating of pharmacy inventory systems and trackers.
● Maintain organized filing and secure storage of pharmacy documentation.
● Report any significant stock, dispensing, or documentation issues to the supervisor.
5. Coordination & Technical Support
● Work closely with the Pharmacist and clinical team to support uninterrupted medicine availability.
● Coordinate with the Warehouse and Procurement teams regarding medicine and supply requirements.
● Support the clinical team by providing information on medicine availability and stock status.
● Assist during pharmacy audits, monitoring visits, and inventory assessments.
● Provide support to pharmacy staff during busy periods and emergency situations.
● Participate in relevant pharmacy, health facility, and program meetings as required.
6. Patient Safety & Infection Prevention
● Follow approved procedures for safe medicine dispensing and patient identification.
● Maintain confidentiality of patient and prescription information.
● Support rational and appropriate use of medicines under the direction of qualified pharmacy and medical personnel.
● Follow Infection Prevention and Control (IPC) measures within the pharmacy.
● Ensure proper cleaning and hygiene of pharmacy areas and equipment.
● Immediately report suspected medication errors, adverse events, or other patient safety concerns through appropriate channels.
7. Emergency Preparedness & Response
● Support timely availability and distribution of essential medicines during emergencies.
● Assist in preparing emergency medicine and pharmacy supplies when required.
● Support rapid stock assessment during disease outbreaks, mass casualty incidents, and other emergencies.
● Maintain readiness to support emergency pharmacy operations and reporting.
● Perform other pharmacy-related emergency duties as assigned by the supervisor.
8. Documentation & Coordination
● Maintain complete and organized pharmacy documentation and records.
● Support preparation of pharmacy-related information for program and management reporting.
● Coordinate with medical, nursing, laboratory, warehouse, logistics, and administrative teams as required.
● Participate in relevant coordination and review meetings.
● Support internal and external monitoring, audits, evaluations, and donor reviews by providing required pharmacy records.
● Ensure timely communication of pharmacy-related issues to the responsible supervisor.
Job Other Benifits
Monthly Gross Salary: BDT 45,455 /= (Only)
Bonus and other benefits: 10% of the monthly gross salary.
Other Benefits: Office hours, annual leave, increments, will be provided as per the organizational policy and Recruitment & Human Resource Management Policy of Partners in Health and Development (PHD), subject to project budget availability.