Job Description
Title: Assistant Company Secretary
Company Name: BRAC IT Services Limited
Vacancy: 1
Location: Dhaka (GULSHAN 1)
Salary: Negotiable
Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):Software Company, IT Enabled Service
Published: 12 Sep 2024
Education:
∎ ACS of ICSB or partly qualified
Requirements:
Responsibilities & Context:
∎ Ensuring communication with all Board members in fixing up their schedules & ensuring relevant Board-related communication with them.
∎ Doing Board Meeting, AGM and EGM related all activities.
∎ Assisting Company Secretary to prepare and declare the Notice of Board Meeting & AGM and communicating it to the Board.
∎ Coordination of Agenda from different departments & assisting in case of discussion required.
∎ Drafting agreement, Deed, Memorandum of understanding (MOU), NDA etc.
∎ Drafting Resolution By Circulation (RBC) when required
∎ Drafting Internal Memo and support other departments to draft Memo, agreement etc.
∎ Coordination of Agenda from different departments & assisting in case of discussion required.
∎ Filing of Returns in RJSC
∎ List of members and Summary of Share Capital (Schedule-X), b. Particulars of Directors (Form-XII) in case of any change in the Board of Directors, c. Authenticated Balance Sheet and Profit and Loss Account, d. Consent to act as Director, e. Change of Address, f. Return of Allotment, g. Change in Capital, h. Special Resolution etc. as and when required to the Government Authority.
∎ Supporting aid in ensuring compliance with any other regulatory body as per requirement (e.g. BASIS, RJSC, & Legal Offices)
∎ Ensuring compliance with Company Secretary & facilitating Audit Coordination.
∎ Providing Regulatory aids & handling correspondence during and outside of meetings (Board Meeting, AGM, EGM etc.)
∎ Writing reports and ensuring communication & coordination as per requirements.
∎ Plan support and carry out activities in ensuring support for internal & external events, meetings & conferences, Engage with any specific Assignment or Agenda as per decision of Managements.
∎ Taking steps to prepare Annual Report, Directors Report & Auditors Report in compliance with corporate governance.
∎ Maintaining the statutory registers
∎ Record Keeping of all corporate affairs documents digitally and Physically.
∎ Communication and coordination with internal and external Auditors and their representatives before audit, during the audit and after audit.
∎ Communication with Legal advisors to mitigate the legal issues if any.
∎ Drafting agreement, Deed, Mutual of understanding (MOU), NDA, Internal Memo and agreement when required.
∎ Coordination for application of copyright, and Trademark related work.
∎ Ad-hoc basis financial analysis or reports as per management requirement for decision support.
∎ Ensuring communication with all Board members in fixing up their schedules & ensuring relevant Board-related communication with them.
∎ Doing Board Meeting, AGM and EGM related all activities.
∎ Assisting Company Secretary to prepare and declare the Notice of Board Meeting & AGM and communicating it to the Board.
∎ Coordination of Agenda from different departments & assisting in case of discussion required.
∎ Drafting agreement, Deed, Memorandum of understanding (MOU), NDA etc.
∎ Drafting Resolution By Circulation (RBC) when required
∎ Drafting Internal Memo and support other departments to draft Memo, agreement etc.
∎ Coordination of Agenda from different departments & assisting in case of discussion required.
∎ Filing of Returns in RJSC
∎ List of members and Summary of Share Capital (Schedule-X), b. Particulars of Directors (Form-XII) in case of any change in the Board of Directors, c. Authenticated Balance Sheet and Profit and Loss Account, d. Consent to act as Director, e. Change of Address, f. Return of Allotment, g. Change in Capital, h. Special Resolution etc. as and when required to the Government Authority.
∎ Supporting aid in ensuring compliance with any other regulatory body as per requirement (e.g. BASIS, RJSC, & Legal Offices)
∎ Ensuring compliance with Company Secretary & facilitating Audit Coordination.
∎ Providing Regulatory aids & handling correspondence during and outside of meetings (Board Meeting, AGM, EGM etc.)
∎ Writing reports and ensuring communication & coordination as per requirements.
∎ Plan support and carry out activities in ensuring support for internal & external events, meetings & conferences, Engage with any specific Assignment or Agenda as per decision of Managements.
∎ Taking steps to prepare Annual Report, Directors Report & Auditors Report in compliance with corporate governance.
∎ Maintaining the statutory registers
∎ Record Keeping of all corporate affairs documents digitally and Physically.
∎ Communication and coordination with internal and external Auditors and their representatives before audit, during the audit and after audit.
∎ Communication with Legal advisors to mitigate the legal issues if any.
∎ Drafting agreement, Deed, Mutual of understanding (MOU), NDA, Internal Memo and agreement when required.
∎ Coordination for application of copyright, and Trademark related work.
∎ Ad-hoc basis financial analysis or reports as per management requirement for decision support.
Skills & Expertise:
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Dhaka (GULSHAN 1)
Company Information:
∎ BRAC IT Services Limited
∎ 53 Gulshan Avenue, Nafi Tower, Gulshan 1, Dhaka 1212, Bangladesh. E-mail: [email protected]
∎ BRAC IT is a proud member of the eminent BRAC family and is one of the leading IT solution & service providers in Bangladesh specializing in providing a wide range of software solutions & end to end technology service management.
Address::
∎ 53 Gulshan Avenue, Nafi Tower, Gulshan 1, Dhaka 1212, Bangladesh. E-mail: [email protected]
∎ BRAC IT is a proud member of the eminent BRAC family and is one of the leading IT solution & service providers in Bangladesh specializing in providing a wide range of software solutions & end to end technology service management.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 21 Sep 2024
Category: Office Secretary/ Regulatory affairs
