Senior Officer - Procurement

Job Description

Title: Senior Officer - Procurement

Company Name: Swisscontact Bangladesh

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ At least a Bachelor's Degree (Business Administration preferred);
∎ Degree/courses on procurement is preferred

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Location: Baridhara, Dhaka
∎ Duration: Initial contract is for 1 year. Renewable up to four years and beyond based on performance and availability of budget
∎ Reports to: Coordinator - Admin and External Relations, Swisscontact Bangladesh

Job Responsibilities:
∎ Carry out procurement and quality control of goods and services following the Swisscontact procurement policies and guidelines
∎ Carry out vendor enlistment for all required goods and services at least once in two years
∎ Ensure and carry out due diligence check of partners and subcontractors
∎ Timely update vendor list in consultation with Coordinator-Admin and External Relations
∎ Lead the procurement process and ensure the EOI, RFP and ToRs are properly formulated
∎ Ensure procurement committees are formed timely and avoids conflict of interest
∎ Keep records of procurement documents
∎ Ensure proper evaluation of bids following Swisscontact Operations Manual
∎ Vendor contacts:
∎ Liaise with different vendors
∎ Liaise with landlords and negotiate lease (Dhaka Office and project offices)
∎ Inventory-Fixed asset register:
∎ Update fixed asset register
∎ Conduct yearly physical verification of fixed assets
∎ Arrange for disposal of out of date and disposable items
∎ Ensure mutual learning, sharing and collaboration with the technical units in order to assure consistency in the implementation of systems and procedures;
∎ Conduct any other task assigned by the Coordinator-Admin and External relations and/or Head of Business Administration

Additional Requirements:
∎ Minimum 3 years' experience with focus in procurement, vendor management and administrative management in an NGO, preferably INGO;
∎ Proficient in MS Excel and excellent working knowledge of computer applications such as MS Office, Outlook, etc.
∎ Sound understanding of procurement, vendor and inventory management
∎ Sound understanding of procurement related VAT and Tax deductions.
∎ Works independently, is a team player
∎ Proficient in written and oral communication skills both in Bangla and English and communicates clearly with internal and external stakeholders;
∎ Possesses strong negotiation skills;
∎ Works with trustworthiness and integrity and is committed to Swisscontact's core values;
∎ Operates effectively under stress;
∎ Demonstrates awareness and sensitivity to gender and diversity
∎ Possesses sound analytical and problem-solving skills;

Application Deadline: May 31, 2020

Company Information:
∎ Swisscontact Bangladesh
∎ Business : Swisscontact, Swiss Foundation for Technical Cooperation, is headquartered in Zurich and was founded in 1959 by leading figures from the Swiss private sector and Swiss universities. It is exclusively involved in international co-operation and since 1961 has carried out its own and mandated projects. In Bangladesh, Swisscontact is registered as an international non-governmental organisation (INGO) under NGO Affairs Bureau, Government of the People`s Republic of Bangladesh.

Category: Commercial/Supply Chain