Senior Admin Associate (Re-advertisement)

Job Description

Title: Senior Admin Associate (Re-advertisement)

Company Name: United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Essential:
∎ Years of Experience / Degree Level: For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
∎ Certificates and/or Licenses: Business Administration, Finance, Office Management, Human Resources or other related field.
∎ Language: Knowledge of English and UN working language of the duty station if not English and local language
∎ Desirable:
∎ Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Job Context:
∎ Vacancy Notice No. VA/BGDDA/FTA/2022/018
∎ Category/grade: General Service, G7
∎ Post Number: 10002865
∎ Type of contract: Fixed-term Appointment
∎ Date of Issue: 09 August 2022
∎ The Effective Date of Assignment: 1 September 2022

Job Responsibilities:
∎ Operational Context:
∎ UNHCR Bangladesh consists of UNHCR Representation Office in Dhaka and Sub Office (SO) in Cox's Bazar, including the Inter-Sector Coordination Group (ISCG).
∎ Under the supervision of the Admin Officer, the Senior Admin Associate assists the former in the implementation of efficient and pro-active support services of the Representation Office's Admin Unit in the areas of travel, visa, fleet, security, ICT, financial management, and other administrative services. He/she ensures that the procedures of the Unit are consistent with the UNCHR administrative and financial rules and procedures. He/she may supervise other general staff and is expected to provide adequate back-up support to other colleagues in the Unit.
∎ To successfully discharge the functions of the position, the Senior Admin Associate must possess the following desirable skills and experience:
∎ Knowledge and practical experience in financial management and administrative services in travel, fleet, security, or visa
∎ Experience in an international organization in the development/humanitarian sector
∎ At least one year experience in managing people
∎ Excellent communication and client & results orientation
∎ Intermediate knowledge of MS Excel and Word
∎ Training/certification in project management
∎ Practical experience in ERP systems
∎ Duties:
∎ Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
∎ Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment.
∎ Analyses and maintains an overview of the work of the office to ensure that timely administrative support is provided in general and specialized areas.
∎ Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assigns General Service staff to meet work requirements.
∎ Reviews and evaluates work of subordinates directly or through lower-level supervisors.
∎ In addition to general administration responsibilities, may also supervise, directly and indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
∎ Briefs international personnel on general administrative matters, provides advice and ensures administrative support as required.
∎ Advises and assists senior staff in the area of office management.
∎ Arranges for and/or attends meetings on day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and makes recommendations for follow-up action.
∎ Prepares correspondence, special reports, evaluations and justifications as required on general administrative or specialized tasks that may be of a confidential nature within the assigned area of responsibility.
∎ Perform other related duties as required.

Additional Requirements:
∎ Functional Skills:
∎ IT-Computer Literacy;
∎ MS-Drafting, Documentation, Data Presentation;
∎ UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
∎ UN-UN/UNHCR Financial Rules and Regulations and Procedures;
∎ SC-UNHCR Procurement Rules and Procedures;
∎ IT-PeopleSoft EPM/Budget;
∎ Competency Requirements:
∎ Core Competencies:
∎ Accountability
∎ Communication
∎ Organizational Awareness
∎ Teamwork & Collaboration
∎ Commitment to Continuous Learning
∎ Client & Result Orientation
∎ Managerial Competencies:
∎ Empowering and Building Trust
∎ Managing Performance
∎ Cross-Functional Competencies:
∎ Analytical Thinking
∎ Planning and Organizing
∎ Political Awareness
∎ Eligibility:
∎ Interested staff members should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.2). If you have questions regarding your eligibility, you may also contact the HR Unit.
∎ In line with the RALS, the below categories of candidates are eligible to apply for internally/externally advertised vacancies.
∎ Group 1 candidates: Group 1 comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above.
∎ Group 2 candidates: Group 2 comprises candidates from the below categories after completion of one cumulative or continuous year of service in the country of the vacancy. They must also meet the essential minimum requirements of the position.
∎ Currently employed locally recruited UNHCR staff members holding a Temporary Appointment;
∎ Former locally recruited UNHCR staff members who held an indefinite or fixed-term appointment (within 2 years of separation for males and 5 years for females);
∎ National United Nations Volunteers currently working for UNHCR;
∎ National UNOPS and individual contractors currently working for UNHCR;
∎ Current GS staff members holding an indefinite or fixed-term appointment applying to a position in the same category two grades above the staff member's personal grade;
∎ Current UNHCR staff members in the International Professional category holding an indefinite or fixed-term appointment applying to a GS post;
∎ Current UNHCR staff members in the NPO category holding an indefinite or fixed-term appointment applying to a GS post;
∎ Current locally recruited female staff members from other UN system Organizations holding the equivalent of an indefinite or fixed-term appointment.
∎ External candidates: External candidates are candidates who are not in Group 1 or Group 2. They must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 22 Aug 2022

Company Information:
∎ 10 Aug 2022
∎ United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh
∎ Business : International UN Refugee Agency
Humanitarian assistance


Category: NGO/Development