Senior Admin Assistant

Job Description

Title: Senior Admin Assistant

Company Name: United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ For G5 - 2 years of relevant experience with High school diploma, OR 1 year of relevant experience with bachelor's degree or equivalent or Higher level Degree

Experience Requirements:
∎ 1 to 2 year(s)

Job Context:
∎ Category/grade: General Service, G5
∎ Post Number: 10033536
∎ Type of contract: Fixed-term Appointment
∎ The Effective Date of Assignment: As soon as possible

Job Responsibilities:
∎ Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
∎ Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
∎ Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
∎ Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
∎ Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
∎ Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
∎ Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
∎ Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
∎ Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
∎ Prepare attestations and certificates required by the staff members for signature of senior officer.
∎ Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
∎ Perform other related duties as required

Additional Requirements:
∎ Click Here for Details.

∎ A competitive compensation and benefits package is offered.

Job Source: Online Job Posting.

Application Deadline: 18 Apr 2021

Company Information:
∎ 6 Apr 2021
∎ United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh
∎ Business : International UN Refugee Agency
Humanitarian assistance

Category: NGO/Development

: Personal History Form not submitted in UNHCR format as well as not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).