Job Description

Title: Receptionist Cum Administrative Assistant

Company Name: Inspore Engineering

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Graduation in any discipline

Experience Requirements:
∎ 2 to 5 year(s)

Job Responsibilities:
∎ Front Desk:
∎ Receiving and guiding all visitors to Inspore Engineering Solution.
∎ Providing general information to visitors about Inspore Engineering Solution and where possible about the network.
∎ Receive and transfer(distribute) all incoming calls;
∎ Book all outgoing calls as requested;
∎ Record all outgoing trunk and International calls on a permanent register;
∎ Promptly report to Telkom of any breakdowns affecting Inspore Engineering Solution telephone lines.
∎ Keeping the reception area neat and tidy at all times.
∎ As the first point of contact, alert the Administration Officer or Senior management of any incidents that may pose a security risk to the office or staff.
∎ Ensure that all important visitors to the Inspore Engineering Solution. Sign the visitors' book and that the book is properly handled.
∎ Administrative duties:
∎ Support the Administration/Operative team as regards:
∎ Liaising with Office Assistants, ensure that photocopying and binding of documents is done as requested by senior staff;
∎ Ensure that recording and franking of out-going mail with liaison of Office Assistants is done and charged to respective projects accordingly;
∎ Monitor company main email box and the fax machine for all incoming and outgoing faxes/emails. Ensure that all incoming faxes/emails are distributed to the relevant staff immediately. Ensure that all outgoing faxes are promptly transmitted.
∎ Ensure that all the main doors and windows (general areas) to the Inspore Engineering Solution offices are duly locked securely after office hours.
∎ Liaising with the Finance & Administration Volunteer, analyses all the telephone/fax bills monthly with a view to ensuring that costs are properly charged to the relevant cost centers.
∎ Liaise with the Executive Assistant in managing and maintaining the weekly leave in/out schedule.
∎ Liaising closely with all heads of department Office, develop and maintain a partner's contact database regularly.
∎ Liaise with the Head of Finance and Administration to ensure regular responses to employment cum business requests are done regularly.
∎ Provide secretarial support services to senior staff as requested.
∎ Upon requests from the Communications Unit, assist the department in maintaining a radio database.
∎ Assist with bookings of the boardroom in consultation with the Administration Officer.
∎ Perform filing of documents emanating from the Administration Officer.
∎ Ensure the faxing of travel authorization forms and forwarding the same to Accounts department.
∎ Any other duties as may be assigned by line manager or his/her seniors.

Additional Requirements:
∎ Only females are allowed to apply
∎ Excellent computer applications knowledge e.g. MS office;
∎ Excellent use of email systems;
∎ Smooth and Fluent in English & Bangla Language, both spoken and written
∎ Good physical outlook with excellent interpersonal skills, a pleasant personality;
∎ A good team player;
∎ Ready to work for long hour

Salary: Negotiable

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 8 Jun 2021

Company Information:
∎ 9 May 2021
∎ Inspore Engineering

Category: Secretary/Receptionist

Source: bdjobs.com

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