Procurement Assistant
Job Description
Title: Procurement Assistant
Company Name: International Organization for Migration (IOM)
Vacancy: --
Location: Dhaka
Minimum Salary: Negotiable
Experience:
∎ At least 2 years
Published: 15 Feb 2024
Education:
∎ Bachelor’s Degree in business administration/ Computer Science/ Social Science/Economics or equivalent degree preferably in Commerce/Science background with two year of relevant experience. Or;
∎ High school diploma with four years of relevant professional experience;
Requirements:
Additional Requirements:
∎ Minimum two Years of Experience in Procurement or Logistics functions with UN/International NGO/development Organization/Multinational Companies etc.;
∎ Experience working with international cooperation and international humanitarian organizations will be an advantage;
∎ Experience working within a team of colleagues from diverse cultures and professional backgrounds;
∎ Proficient in computer applications including SAP /Oracle or other professional software;
∎ Certification in Procurement, Logistics or Supply Chain Management is an advantage;
∎ Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
∎ Excellent communication and negotiation skills;
∎ Demonstrated ability to work well under pressure and to keep deadlines;
∎ In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
∎ Ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds;
∎ Ability to maintain accurate records of activities in line with compliance standards to increase ease of response to basic audit queries;
∎ Knowledge of Administrative rules and regulations;
∎ Flexibility to work in an environment with strict deadlines and changing operational priorities
∎ Strong communication skills and ability to draft clearly and concisely;
∎ Excellent organizational skills;
∎ Fluency in English and Bangla is required (oral and written);
Responsibilities & Context:
∎ Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information
∎ Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary, bids Evaluation and Notice of Award and share it with the relevant stakeholders.
∎ Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.
∎ Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes and process timely payment of the vendor
∎ Maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve and present information from the system and support preparation of periodic reports.
∎ Maintain proper documentation of all procurement transactions and manage corresponding procurement/logistics files.
∎ Coordinate with Finance Department/Vendor on logistics/procurement related issues Maintain supplier and inventory databases.
∎ Draft long term Agreement for required goods and services as assigned and assists the other procurement and logistics colleagues.
∎ Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices
∎ IOM is an equal opportunity employer and women are encouraged to apply.
∎ IOM Offices and vehicles have smoke-free work environment.
∎ Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests
∎ Provide technical information to all staff in the office on procurement related instructions and procedures.
∎ Assist procurement and logistic officer and RMO in implementation of effective internal controls and maintain the functioning of a client-oriented procurement management system.
∎ Logistics:
∎ Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation
∎ Support the organization of meetings, workshops and trainings.
∎ Prepare periodic activity report and track all Purchase Request Forms (PRFs) for RMU & Mission
∎ Any other duty within the incumbent’s capabilities as assigned by the supervisor.
∎ Reference Code: SVN-07/2024/S-BD1
∎ Position Title: Procurement Assistant
∎ Duty Station: Dhaka, Bangladesh
∎ Estimated Starting Date:As soon as possible
∎ Classification:G-4 (UN Salary Scale)
∎ Type of Appointment:Special Short Term
∎ Unit:Resources Management Unit
∎ General Functions:
∎ Under the overall supervision of the Resource Management officer (RMO) in IOM Dhaka and direct supervision of the National Procurement and Logistic Officer; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for administrative and logistics functions. The incumbent will be requested to perform the following duties and responsibilities:
∎ Responsibilities and Accountabilities:
∎ Procurement :
Employment Status: Contractual
Job Location: Dhaka
Apply URL::
Apply Procedure:
Company Information:
∎ International Organization for Migration (IOM)
∎ House 13/A, Road 136, Gulshan-1, Dhaka 1212, Bangladesh
∎ Inter-Governmental Agency and Specialized Agency to the United Nations
Address::
∎ House 13/A, Road 136, Gulshan-1, Dhaka 1212, Bangladesh
∎ Inter-Governmental Agency and Specialized Agency to the United Nations
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 29 Feb 2024
Category: Commercial/Supply Chain
Source: bdjobs.com
Deadline Expired on 29th Feb 2024
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