Job Description

Title: Personal Secretary to the CEO

Company Name: Innovate Engineering & Development

Vacancy: --

Age: at least 25 years

Location: Dhaka (Dhanmondi, Mohammadpur)

Minimum Salary: Negotiable

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):Development Agency, Multinational Companies, Engineering Firms, Consulting Firms

Published: 14 Feb 2024

Education:
∎ Bachelor of Business Administration (BBA), Master of Business Administration (MBA)

Requirements:

Additional Requirements:
∎ Age at least 25 years

Responsibilities & Context:
∎ Maintain an organized calendar for the CEO, scheduling appointments, meetings, and travel arrangements.
∎ Provide regular updates to the CEO on upcoming commitments and changes to the schedule.
∎ Act as a primary point of contact for internal and external stakeholders, including clients, partners, and board members.
∎ Handle correspondence on behalf of the CEO through various communication channels, including email, phone calls, and social media.
∎ Screen and prioritize incoming telephone and mobile calls for the CEO, taking detailed notes and conveying important information as necessary.
∎ Ensure timely follow-up on action items resulting from phone calls and meetings.
∎ Draft and send business letters, emails, and other communications on behalf of the CEO to local and overseas contacts, ensuring professionalism and accuracy.
∎ Maintain a repository of templates and documents for efficient correspondence.
∎ Prepare agendas, documents, and materials for meetings attended by the CEO.
∎ Take accurate meeting minutes and follow up on action items, ensuring timely completion of tasks.
∎ Remind the CEO of important tasks, deadlines, and commitments, proactively managing their workload.
∎ Track and prioritize pending issues and follow up on outstanding tasks to ensure resolution.
∎ Notify the CEO of upcoming events, conferences, and seminars, assisting in the formulation of necessary arrangements such as travel, accommodation, and logistics.
∎ Coordinate protocol services, visa applications, air ticket bookings, and hotel reservations as required.
∎ Manage credit card payments, mobile phone bills, and other expenses on behalf of the CEO, tracking daily expenditures and maintaining accurate records.
∎ Assist in budget tracking and financial reporting as needed.
∎ Handle confidential papers, files, and agreements with discretion and integrity, ensuring sensitive information is protected.
∎ Maintain and update a secure database for all communications and documentation related to the CEO.
∎ Provide administrative support to the CEO as needed, including filing, data entry, and office organization.
∎ Stay updated on industry trends and best practices in executive support roles, seeking opportunities for professional growth and skill development.
∎ Anticipate potential issues or challenges and take proactive measures to address them, seeking guidance from the CEO when necessary.
∎ Exercise sound judgment and discretion in decision-making on behalf of the CEO.
∎ Serve as a liaison between the CEO and other departments or teams within the organization, facilitating effective communication and collaboration.
∎ Be available and responsive to the needs of the CEO, accommodating schedule changes and urgent requests as required.
∎ Innovate Engineering & Development is a fast growing engineering consultancy company. Their wings of experience has spread beyond the local boundary. Now IED is offering a lucrative job position for Experienced and Qualified Personal Secretary to the CEO.
∎ If you're looking for a role where you can continue to make an impression, take the next step at IED where your contributions will always be valued. We are currently seeking an ambitious individual to join the team in the role of Expert PS to the CEO of IED at Shaymoli Ring Road, Adabar Bazar Road, Mohammadpur, Dhaka.
∎ Job Responsibilities:
∎ Maintain an organized calendar for the CEO, scheduling appointments, meetings, and travel arrangements.
∎ Provide regular updates to the CEO on upcoming commitments and changes to the schedule.
∎ Act as a primary point of contact for internal and external stakeholders, including clients, partners, and board members.
∎ Handle correspondence on behalf of the CEO through various communication channels, including email, phone calls, and social media.
∎ Screen and prioritize incoming telephone and mobile calls for the CEO, taking detailed notes and conveying important information as necessary.
∎ Ensure timely follow-up on action items resulting from phone calls and meetings.
∎ Draft and send business letters, emails, and other communications on behalf of the CEO to local and overseas contacts, ensuring professionalism and accuracy.
∎ Maintain a repository of templates and documents for efficient correspondence.
∎ Prepare agendas, documents, and materials for meetings attended by the CEO.
∎ Take accurate meeting minutes and follow up on action items, ensuring timely completion of tasks.
∎ Remind the CEO of important tasks, deadlines, and commitments, proactively managing their workload.
∎ Track and prioritize pending issues and follow up on outstanding tasks to ensure resolution.
∎ Notify the CEO of upcoming events, conferences, and seminars, assisting in the formulation of necessary arrangements such as travel, accommodation, and logistics.
∎ Coordinate protocol services, visa applications, air ticket bookings, and hotel reservations as required.
∎ Manage credit card payments, mobile phone bills, and other expenses on behalf of the CEO, tracking daily expenditures and maintaining accurate records.
∎ Assist in budget tracking and financial reporting as needed.
∎ Handle confidential papers, files, and agreements with discretion and integrity, ensuring sensitive information is protected.
∎ Maintain and update a secure database for all communications and documentation related to the CEO.
∎ Provide administrative support to the CEO as needed, including filing, data entry, and office organization.
∎ Stay updated on industry trends and best practices in executive support roles, seeking opportunities for professional growth and skill development.
∎ Anticipate potential issues or challenges and take proactive measures to address them, seeking guidance from the CEO when necessary.
∎ Exercise sound judgment and discretion in decision-making on behalf of the CEO.
∎ Serve as a liaison between the CEO and other departments or teams within the organization, facilitating effective communication and collaboration.
∎ Be available and responsive to the needs of the CEO, accommodating schedule changes and urgent requests as required.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A, Tour allowance, Medical allowance, Provident fund
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka (Dhanmondi, Mohammadpur)

Company Information:
∎ Innovate Engineering & Development
∎ H: 1/1-A (4th Floor), Adabor Bazar Road, Shymoli Ring Road, Mohammadpur, Dhaka-1207

Address::
∎ H: 1/1-A (4th Floor), Adabor Bazar Road, Shymoli Ring Road, Mohammadpur, Dhaka-1207

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 14 Mar 2024

Category: Office Secretary/ Regulatory affairs

Source: bdjobs.com

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