Personal Secretary to the CEO

Job Description

Title: Personal Secretary to the CEO

Company Name: ARTEK

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline
∎ Skills Required: Business Analysis, Business Planning, Leadership and Good Communication skill., Management Coordinator

Experience Requirements:
∎ 1 to 3 year(s)
∎ The applicants should have experience in the following area(s): Assistant Personal Officer, Personal officer, Personal Secretary
∎ The applicants should have experience in the following business area(s): Architecture Firm, Interior Design

Job Responsibilities:
∎ Maintain the CEO’s calendar, schedule appointments, meetings, and conferences. Ensure that the CEO's time is optimized and meetings are well-coordinated.
∎ Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Prioritize and respond to messages on behalf of the CEO.
∎ Arrange travel itineraries, including flights, accommodations, transportation, and any necessary documentation.
∎ Prepare agendas, documents, and presentations for meetings. Take minutes, draft summaries, and follow up on action items.
∎ Organize and maintain confidential files, documents, and records. Assist in drafting, reviewing, and editing documents, reports, and presentations.
∎ Build and maintain positive relationships with clients, partners, executives, and employees. Serve as a point of contact and liaise between the CEO and various parties.
∎ Help the CEO prioritize tasks, allocate time efficiently, and manage competing priorities effectively.
∎ Assist in delegating tasks to appropriate team members, tracking progress, and ensuring deadlines are met.
∎ Screen and filter incoming requests, visitors, and phone calls, ensuring that the CEO’s time is optimized.

Additional Requirements:
∎ Age 24 to 30 years
∎ Both males and females are allowed to apply
∎ Must be smart, proactive and punctual.
∎ Well groomed (Both Personally and Corporate)
∎ Must have sound knowledge in English.
∎ Proficiency in MS Office (especially in Excel, Word & Power Point) is mandatory.
∎ Oral and written communication both in Bengali & English
∎ Desire to work beyond general working hours under immense pressure.
∎ Ability to cope with constant changes.
∎ For male candidates, person who can drive will be given priority.
∎ Attend the meetings with CEO and sometimes even on behalf of the CEO.
∎ Have to maintain proper communication with the CEO, clients and others on behalf of clients.
∎ Have to be flexible to attend meetings sometimes outside Dhaka.

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 19 Sep 2023

Company Information:
∎ 26 Aug 2023
∎ ARTEK
∎ Address : Floor- 5, House-30, Road-07, Block-C, Niketon, Gulshan 1, Dhaka
∎ Business : Architecture and Interior Firm

Category: Secretary/Receptionist

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Source: bdjobs.com