Officer & Program Officer

Job Description

Title: Officer & Program Officer

Company Name: Primeasia University

Vacancy: --

Age: Na

Job Location: Dhaka (Banani)

Salary: Negotiable

Experience:

• 2 to 3 years
• The applicants should have experience in the following business area(s): University

• 2 to 3 years
• The applicants should have experience in the following business area(s): University

• Having knowledge of Digital marketing will be preferences.

• Candidates must have strong command over written and verbal communication in English.

• Well conversant with Microsoft office application (MS Word, MS Excel & Power Point).

• Excellent typing speed both Bengali & English typing.

• Should have adequate knowledge on Labor law.

• Strong interpersonal skill.

• Drafting of letter/correspondence/making notes/reports etc.

• Must maintain official secrecy.

• Ability to work under pressure even after working hour.

• For Admission Office: Create university program Brochures, logos, posters/flyers, brochures, banners, newsletters, calendars, book covers, social media posts, gift materials designs and other materials for both digital and print versions as per requirements of concerns.

• Must have knowledge & Experience of Photoshop, Illustrator, Premier-Pro and after effects, Cine-Photography

• Create and edit high-quality video content for social media, website and admission marketing campaigns.

• Handle basic motion graphics, animation, and visual effects for enhanced video content.

• Develop creative content strategies to improve audience engagement and university visibility.

• Write compelling captions, blog posts, and descriptions to complement visual content.

• Stay updated with the latest trends in content creation, video editing, and digital marketing.

• Produce new ideas and concepts and develop interactive content.

• For Human Resources Department: HR Software Operation.

• Attendance & leave management.

• Coordinate Staff Recruitment & Selection Process.

• Arrange Orientation for newly appointed employees.

• Training & Development plan.

• Assist in Human Resource Planning.

• Ensure proper documentation / record keeping.

• Responsible for receiving interdepartmental note, documentation and taking actions as per policy.

• Assist in payroll preparation by providing relevant data (absences, increments, leave etc).

• Should be well versed in compliance issues and the labor law.

• Carry out responsibilities as decided by top Management.

  For Registrar’s Office: Assist the Registrar and Deputy Registrar in different works.

• Collaborate with all administrators, faculty, IT staff, to facilitate and improve services.

• Assist and arrange meetings of the Board of Trustees, Syndicate, Academic Council and different committees of the University, preparation and distribution of workings papers of the meetings, writing minutes of the meetings, distribution of extracts of the minutes, follow-up for implementation of the decisions of the meetings.

• Ensure confidentiality in the storage, maintenance, handling of the office files and documents.

• Must complete the works related to University Grants Commission of Bangladesh and Ministry of Education time to time. 

• Maintain the University Academic Calendar.

• Supervise efficient working of assigned staff and maintain ideal working conditions according to workplace policies.

• Perform other duties as may be assigned by the authorities time to time.

• For Medical Office: Provide primary medical care and first aid services to students, faculty members, officers, and staff of the university.

• Assess patients' health conditions, maintain medical records, and provide appropriate treatment within the scope of practice.

• Administer prescribed medications, injections, dressings, and other basic medical procedures as required.

• Respond promptly to medical emergencies and coordinate referrals to hospitals or specialist physicians when necessary.

• Maintain and update health records, treatment logs, and inventory of medicines and medical supplies.

• Ensure the availability and proper storage of medicines, medical equipment, and first-aid materials in the university medical center.

• Prepare reports related to medical services, patient visits, and healthcare activities.

• Maintain confidentiality of patients' medical information and comply with professional ethical standards.

• Coordinate with university authorities regarding health and safety matters.

• Perform any other duties assigned by the university management from time to time.

• For Internal Audit: Preparing a yearly and monthly audit plan.

• Assist in conducting pre-audit and post-audit as per audit program and management requirements.

• Contribute to finding out the weaknesses of the auditing system of the university in various aspects and recover in priority basis.

• Checking / Monitoring Tally Software Accounting Data

• To ensure that the audit reports are accurate, match the audit objective, and contain recommendations.

• To coordinate and communicate with the Management regarding Audit issues.

• Ability to keep documents, study, and internet data, and make a report.

• Strong analytical skills that help observe, evaluate, and draw inferences.

• Prepare different monthly reports and a weekly report.

• Check Cash & Bank book, ledger, different types of registers, etc.

• Identifying and fixing gaps in procurement, dispatch, and display process.

• Carried out accounts and systems auditing & figured out discrepancies & inefficiencies.

• To check and verify all store requisition, delivery challan, MRR, bill, voucher etc.

• Ensure physical verification of stock & cash.

• Ensuring that the University's fixed Assets & properties are safeguarded.

• Assessing how well the University is complying with the Rules, Regulations & Policies of the UGC Guidelines and informing the Management whether any issues need to be addressed.

• Visiting to different departments, meeting relevant staff Members and obtaining Information & Documents.

• Perform any other duties as assigned by the management from time to time.

• 02 weekly day off.

• As per University existing policy and to be framed time to time.