Officer-procurement And Logistics, BYETS

Job Description

Title: Officer-procurement And Logistics, BYETS

Company Name: Swisscontact Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ At least a Bachelor's in any discipline, preferably in Business Administration.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Swisscontact Bangladesh is inviting applications from development professionals, willing to be a part of BYETS as the Officer-Procurement and Logistics. The project will empower Bangladesh youth with improved technical and employability skills and connect them to income generating opportunities.
∎ Officer- Logistics and Procurement, BYETS
∎ Employment start: 01 December 2022
∎ Contract duration: 1 year initially. The contract will be extended based on performance and budget availability until end of the project (June 2026).
∎ Place of work: Dhaka, Bangladesh with regular visits to field locations
∎ Physical Demands: Field visits play a large part in the incumbent`s activities; as such, it is expected that the incumbent is willing and able to take part in such activities as and when needed and sometimes within short notice.
∎ Working Conditions and Environment: This will be applicable according to the Swisscontact Finance and Operations Manual.

Job Responsibilities:
∎ Executing the procurement, logistics and HR functions ensuring compliance with Swisscontact's and donor's policies and regulations.
∎ Ensuring Value for Money (VfM) in all procurements as procurement responsible.
∎ Scheduling and coordinating deliveries with vendors and subcontractors.
∎ Preparing and updating vendor lists.
∎ Communicating and maintaining positive relationships with vendors.
∎ Working with suppliers to know product availability and ensuring competitive pricing.
∎ Communicating current pricing and availability to the Manager - Business Administration.
∎ Assisting the Manager - Business Administration in preparing accurate and timely invoices.
∎ Assisting the programme team in developing and maintaining/filing all documents as well as monitoring programme's compliance with established procedures.
∎ Managing logistics related to vehicles and staff travel (transportation, accommodation, security, etc.).
∎ Managing different internal and external events.
∎ Track vehicle registration, fitness and insurance and ensure these are always renewed in a timely manner.
∎ Ensure insurance of Vehicles
∎ Executing all HR functions from recruitment to separation.
∎ Collaborating with Country HR and Procurement responsible to ensure unified compliance mechanisms utilized.
∎ Ensuring the quality of deliverables are in line with the standards set by the organization and the programme.
∎ Assisting the supervisor in the overall quality assurance of all procurement, logistics and HR policies and procedures.
∎ Supporting Manager- BA in mentoring, coaching and capacity development of sector teams, partners, and subcontractors particularly with regards to effective Procurement and logistics management along with HR compliance.
∎ Supporting the Manager - BA on compliance reviews and checks, particularly in the areas of procurement, logistics and administrative activities of the programme.
∎ Performing any other duty(s) in line with the roles and responsibilities provided, as/when assigned by the supervisor and or by the Team Leader.

Additional Requirements:
∎ At Least 2 years' experience with focus in Procurement and Logistics, Administration in an NGO and/or INGO;
∎ Sound working knowledge in computer applications such as MS Office, Outlook, etc.
∎ Strong verbal and written communication skills in English and Bangla.
∎ Ability to work productively in highly collaborative settings while also able to function independently.
∎ Demonstrate ability to manage complexity and to priorities multiple tasks.
∎ Proficient in written and oral communication both in Bangla and English.
∎ Ability to communicate clearly with project beneficiaries and other target groups.
∎ Work with trustworthiness and integrity and is committed to Swisscontact's core values.
∎ Demonstrate awareness and sensitivity to gender and diversity (including sensitivity towards differently able people).
∎ Demonstrate curiosity to learn and acquire knowledge from vastly different sources.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 17 Nov 2022

Company Information:
∎ 3 Nov 2022
∎ Swisscontact Bangladesh
∎ Business : Swisscontact, Swiss Foundation for Technical Cooperation, is headquartered in Zurich and was founded in 1959 by leading figures from the Swiss private sector and Swiss universities. It is exclusively involved in international co-operation and since 1961 has carried out its own and mandated projects. In Bangladesh, Swisscontact is registered as an international non-governmental organisation (INGO) under NGO Affairs Bureau, Government of the People`s Republic of Bangladesh.

Category: Commercial/Supply Chain

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