Officer- General Support Services

Job Description

Title: Officer- General Support Services

Company Name: Practical Action - Bangladesh.

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Graduation in any discipline from any reputed university.

Experience Requirements:
∎ 3 to 5 year(s)
∎ The applicants should have experience in the following area(s): Administration, Procurement, Safety and Security Management

Job Responsibilities:
∎ Ensure full compliance on administrative, procurement, vehicle, inventory and financial processes in accordance with Practical Action rules, regulations, policies and strategies.
∎ Organize and coordinate the maintenance of the premises, office space management and the provision of common services;
∎ Organize workshops, conferences, retreats and different type of events.
∎ Support in coordination with local authority on space and other administrative matters;
∎ Supervision of support staff, drivers and cleaning services;
∎ Handle petty cash and vendor payment;
∎ Manage repair & maintenance;
∎ Prompt reporting and investigation of cases of damage, loss or theft of items.
∎ Logistical support for events, staff’s cubicle/desk layout and space management;
∎ Act as custodian for management of office stationary supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
∎ Maintenance of the filing system ensuring safekeeping of confidential materials;
∎ Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
∎ Organize travel including purchase of tickets, DSA calculation, T&E, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
∎ Timely conduct DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
∎ Processing travel authorization, travel claims, and security clearances in line with travel entitlements for staff, technical advisors and consultants deployed for GEMS, ensuring that the travel arrangement follows Practical Action rules of most direct route and most competitive prices.
∎ Liaison with NGO Affairs bureau.
∎ Accommodation reservations for visiting Practical Action officials.
∎ Ensure proper vehicle management.

Additional Requirements:
∎ Qualified female candidates are highly encouraged to apply.
∎ At least 03-05 years of experience including exclusive experience in general support services/ administration/ supply chain for a national or international development organization.
∎ Demonstrated understanding and skills of reflecting the needs of the programme delivery team and good coordination with Finance team.
∎ Familiarity with financial and facilities management principles.
∎ A person well organized, attentive to details, and use concise, persuasive writing.
∎ Ability to manage multiple responsibilities and to set priorities.
∎ Excellent analytical and communication skills.
∎ Excellent ability to work with a virtual cross-functional team.
∎ Fluency in Bangla and English required.
∎ Ability to work collaboratively across teams and to contribute strategically.

Salary: Tk. 55000 (Monthly)

Compensation & Other Benefits:
∎ T/A, Mobile bill, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 8 May 2022

Company Information:
∎ 24 Apr 2022
∎ Practical Action - Bangladesh.
∎ Address : House # 28/A, Road # 5, Dhanmondi, Dhaka-1205
∎ Web : www.practicalaction.org
∎ Business : Practical Action is an international development organisation putting ingenious ideas to work so people in poverty can change their world.
We help people find solutions to some of the world’s toughest problems. Challenges made worse by catastrophic climate change and persistent gender inequality. We work with communities to develop ingenious, lasting and locally owned solutions for agriculture, water and waste management, climate resilience and clean energy. And we share what works with others, so answers that start small can grow big.
We’re a global change-making group. The group consists of a UK registered charity with community projects in Africa, Asia and Latin America, an independent development publishing company and a technical consulting service. We combine these specialisms to multiply our impact and help shape a world that works better for everyone.

Category: General Management/Admin