Executive - MD's Secretariat

Job Description

Title: Executive - MD's Secretariat

Company Name: A reputed Group of Company

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Business Studies (BBS), Master of Business Studies (MBS)
∎ Skills Required: Ability to Work Under Pressure, Meeting Management

Experience Requirements:
∎ 2 to 3 year(s)
∎ The applicants should have experience in the following area(s): Personal Secretary
∎ Freshers are also encouraged to apply.

Job Context:
∎ Work Station: Corporate HQ (Green Road, Dhaka)
∎ Workdays: 6, weekly holiday: Friday
∎ Operational Department: Md`s Secretariate
∎ Must have proven experience as Personal Assistant / Secretary in well managed organization
∎ Well proficient in English (Oral & Written), Computer
∎ Must have the adaptability attitude towards company culture.

Job Responsibilities:
∎ Manage Managing Director's electronic diary, assessing priority of appointments and reallocation as necessary.
∎ Manage Managing Director's travel arrangements (including visas/accommodation).
∎ Process Managing Director's correspondence, ensuring that incoming correspondence is dealt with by the Managing Director/or on behalf of the Director, or other staff as appropriate.
∎ Maintain Managing Director's office systems, including data management and filing.
∎ Maintain records of Managing Director's contacts.
∎ Screen calls, enquiries and requests, and deal with them when appropriate.
∎ Assist Managing Director in researching and following up with action on matters which fall within the Managing Director's responsibility - chasing responses, triggering follow-up action.
∎ Produce documents, briefing papers, reports and presentations for the Managing Director.
∎ Organize meetings and ensure that Managing Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
∎ Manage arrangements for meetings, including Sales/distribution of agenda and papers.
∎ Assist/support Managing Director, Head of Sales and Head of Finance in arranging funding partner and other events.
∎ Meet and greet visitors at all levels of seniority.
∎ Supervise all Trust incoming/outgoing mail.
∎ Any other duties as may reasonably be required by the Managing Director.

Additional Requirements:
∎ Age 24 to 34 years
∎ Only females are allowed to apply
∎ Proven work experience as a Personal Assistant
∎ Knowledge of office management systems and procedures
∎ MS Office and English proficiency
∎ Outstanding organizational and time management skills
∎ Up-to-date with latest office gadgets and applications
∎ Ability to multitask and prioritize daily workload
∎ Excellent verbal and written communications skills
∎ Discretion and confidentiality

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Apr 2023

Company Information:
∎ 10 Apr 2023
∎ A reputed Group of Company

Category: Secretary/Receptionist

: Interested candidates are firmly requested to go through all the requirements in details before applying.