Executive Assistant To Managing Director

Job Description

Title: Executive Assistant To Managing Director

Company Name: Xclusive Can Ltd.

Vacancy: 1

Job Location: Gazipur (Gazipur Sadar)

Employment Status: Full-time

Educational Requirements:
∎ Master of Science (MSc)
∎ Or Any Other Public or Private Reputed University.
∎ University of Dhaka,University of Chittagong,Jahangirnagar University students will get preference
∎ Skills Required: Business Analysis

Experience Requirements:
∎ 6 to 10 year(s)
∎ The applicants should have experience in the following area(s): Plastic Industries, Real Estate Sales
∎ The applicants should have experience in the following business area(s): Plastic/ Polymer Industry
∎ Freshers are also encouraged to apply.

Job Responsibilities:
∎ o Diary management – outlook experience essential
∎ o Booking meetings/appointments
∎ o Business travel – booking flights, hotels, car hire, valet parking etc
∎ o Organising visas
∎ o Arranging visa invitation letters to overseas visitors
∎ o Maintaining MD’s travel log
∎ o Maintaining MD’s planner
∎ o Reconciling monthly expenses
∎ o Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
∎ o Fielding calls for MD & taking messages
∎ o HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
∎ o Pension & death in service administration – liaison with pension administrators
∎ o Organising food/refreshments for business lunches
∎ o Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings
∎ o Inputting and updating contact details into Outlook
∎ o Managing office and window cleaners and cleaning contracts
∎ o Managing landscapers/gardeners contract
∎ o Carrying out research for particular projects as requested by MD
∎ o Organising corporate & staff events
∎ o Assisting with the organisation of exhibitions and possibly attending if required
∎ o Managing First Aid and Fire Marshall training
∎ o Maintaining staff car park records
∎ o Taking minutes at various management meetings & typing up minutes
∎ o Organising interviews/ liaising with recruitment agencies
∎ o Organising squash box matches
∎ o Purchasing various items for MD as and when required
∎ o Paying personal bills for MD
∎ o Organising medical/dental appointments
∎ o Organising MD’s personal/family cars – insurance, MOT, servicing, repairs etc.
∎ o Organising MD’s personal hobby of motor racing – insurance, track/test days, flights & hotels where required. Arranging flights/hotels for race team
∎ o Assisting MD with personal holiday/events
∎ o Ad hoc paperwork & duties

Additional Requirements:
∎ Age 26 to 35 years

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Performance bonus, Provident fund, Over time allowance
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 Jun 2021

Company Information:
∎ 11 May 2021
∎ Xclusive Can Ltd.
∎ Address : Plot#53/1,Block#B,Kaligonj Road,Majukhan,Gazipur.
∎ Web : www.qpail.com

Category: General Management/Admin

: Please mail your Resume with cover letter and write Position Name as subject of your mail.