Executive Assistant to Managing Director

Job Description

Title: Executive Assistant to Managing Director

Company Name: A Leading Group of Companies

Vacancy: 01

Job Location: Dhaka (Gulshan)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Business Administration (BBA)

Job Responsibilities:
∎ Managing diaries, organizing formal, informal meetings and appointments of the Managing Director on a daily basis.
∎ Acting as a first point of contact: dealing with correspondence and phone calls of prominent business clients and guests.
∎ Organize and setup scheduled virtual meetings for the Managing Director on different online platforms such as Zoom, Google Meet, Microsoft Teams, Skype etc on a regular basis.
∎ Organize meeting files, scheduling and calendaring meetings, identifying, inviting and confirming participants, facility arrangements where required.
∎ Preparing travel arrangements including visa, ticketing, transportation and hotel reservation for the managing director both domestic and international travels.
∎ Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved.
∎ Reminding the Managing Director of important tasks and deadlines.
∎ Draft business letters, emails, personal correspondence, and provide other administrative assistance regarding documentation to the Managing Director.
∎ Take notes or dictation at meetings.
∎ Typing and preparing correspondence.
∎ Manage the Managing Director's office ensuring the proper documentation of personal and business files, record keeping and maintaining confidentiality.
∎ Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
∎ Coordinate with management team, other departments and all wings of the group as per requirement.
∎ Perform any other tasks assigned by the management.

Additional Requirements:
∎ Age 25 to 35 years
∎ Only males are allowed to apply
∎ The applicants should have experience in the following area(s): Administration, Communications, Coordination, Office Management, Personal Secretary.
∎ Strong communication skill in English both speaking and writing.
∎ Pleasant personality, smart & convincing skills.
∎ Strong Interpersonal communication skills and ability to learn quickly.
∎ Self-motivated and responsible.
∎ Having sound knowledge in MS office and virtual meeting platforms including Zoom, Google Meet, Microsoft Teams, Skype etc.
∎ Proven ability to work under pressure and to tight deadlines
∎ Should be self-driven, result oriented, hard working.
∎ High level of professional integrity.

Salary:
∎ Negotiable
∎ As per company policy.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Performance bonus, Provident fund, Gratuity
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 30 Jun 2021

Company Information:
∎ 7 Jun 2021
∎ A Leading Group of Companies

Category: Secretary/Receptionist

: The candidate who apply earliest get interviewed before candidate who apply later.