Job Description

Title: Admin and Finance Officer

Company Name: Uttaran

Vacancy: 2

Age: at most 40 years

Location: Anywhere in Bangladesh

Experience:
∎ At least 5 years

Published: 27 Aug 2024

Education:
∎ Master's in Accounting or Finance
∎ Master's in Accounting or Finance

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ Minimum 5 years experiences of working in relevant position at local and national NGOs.
∎ The applicants should have experience in the following area(s): Accounts, Administrative
∎ Proven experience in planning, budgeting, financial management, staff management, and other administrative procedures.
∎ Accounting Software, General Accounting, Sound Knowledge of Microsoft Office Package
∎ Employment Status: Contractual- Fixed Term Contract
∎ Minimum 5 years experiences of working in relevant position at local and national NGOs.
∎ The applicants should have experience in the following area(s): Accounts, Administrative
∎ Proven experience in planning, budgeting, financial management, staff management, and other administrative procedures.
∎ Accounting Software, General Accounting, Sound Knowledge of Microsoft Office Package
∎ Employment Status: Contractual- Fixed Term Contract

Responsibilities & Context:
∎ Uttaran is an NGO working in Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged community people. Uttaran is a people-centered organization using a rights-based approach to alleviate poverty, diversify livelihood opportunities and empower poor communities of Bangladesh.
∎ Uttaran invites applications for the vacant position titled- Admin and Finance Officer
∎ Job Title: Admin and Finance Officer
∎ Reports to: Finance & Accounts Coordinator, Admin Manager
∎ Prepare monthly and quarterly financial plans following the annual approved budget under the guidance of Project Coordinator
∎ Carryout responsibilities of day-to-day financial management and maintain daily transactions’ books of accounts
∎ Ensure timely deposit of VAT and tax to the government Treasury.
∎ Prepare financial plan/projection of the project and submit cash call/requisition to donor.
∎ Follow IAS and BAS Accounting systems in project accounts operation.
∎ Follow updated VAT, Tax/Revenue, and other applicable compliance according to Bangladesh government law.
∎ Ensure that purchases/procurements have been processed following policy and compliances properly, before payment.
∎ Formally or informally orient the project team colleagues on financial policy, norms, mandatories, and compliances for quality financial management.
∎ Independently prepare all kinds of financial reports of the project and submit them to the donor through proper channels.
∎ Timely prepare VAT and tax reports and submit them to Uttaran as well as the donor.
∎ Prepare on-demand financial reports as required by the employer management of Uttaran.
∎ Independently face internal and external audit
∎ Prepare draft of Management response upon Audit observation and submit to organizational management through immediate supervisor
∎ Maintain personal file of the project staffs, leave, sick and other registers.
∎ Preserve all documents related to project financial issues including-Bill-voucher, cash-ledger books, files, register, reports and other documents
∎ Maintain store and stocks of different goods under the project.
∎ Preserve master copies of different form, format, and template, proforma regarding financial management.
∎ Maintain Asset/inventory Registers and update the same regularly following organizational policy
∎ Safeguarding of petty cash, Bank cheque books, audit report and other valuable documents of the project
∎ Safeguarding of different agreement, deed, contract papers, certificates(insurance) related to project
∎ Safeguarding of copies of additional keys of motorcycles, password/ PIN numbers of different equipment’s (mainly computer, printer etc.) related to guarantee condition.
∎ Maintain confidentiality of related information of the project.
∎ Keep regular coordination with other staff members of the project regarding programmatic, financial, and human resource management issues.
∎ Periodical project activity visit for expenditure verification and monitoring.
∎ Participate in staff coordination meeting, share budget and financial plan, progress, backlogs, and plan accordingly in team.
∎ Regular coordination with project team, organizational higher management and donor.
∎ Carryout any other responsibilities given by the project donor or organizational management related to the job.
∎ Uttaran Management may revise the job description as and when feel necessary to do so
∎ Job Context
∎ Uttaran is an NGO working in Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged community people. Uttaran is a people-centered organization using a rights-based approach to alleviate poverty, diversify livelihood opportunities and empower poor communities of Bangladesh.
∎ Uttaran invites applications for the vacant position titled- Admin and Finance Officer
∎ Job Title: Admin and Finance Officer
∎ Reports to: Finance & Accounts Coordinator, Admin Manager
∎ Job Responsibilities
∎ Prepare monthly and quarterly financial plans following the annual approved budget under the guidance of Project Coordinator
∎ Carryout responsibilities of day-to-day financial management and maintain daily transactions’ books of accounts
∎ Ensure timely deposit of VAT and tax to the government Treasury.
∎ Prepare financial plan/projection of the project and submit cash call/requisition to donor.
∎ Follow IAS and BAS Accounting systems in project accounts operation.
∎ Follow updated VAT, Tax/Revenue, and other applicable compliance according to Bangladesh government law.
∎ Ensure that purchases/procurements have been processed following policy and compliances properly, before payment.
∎ Formally or informally orient the project team colleagues on financial policy, norms, mandatories, and compliances for quality financial management.
∎ Independently prepare all kinds of financial reports of the project and submit them to the donor through proper channels.
∎ Timely prepare VAT and tax reports and submit them to Uttaran as well as the donor.
∎ Prepare on-demand financial reports as required by the employer management of Uttaran.
∎ Independently face internal and external audit
∎ Prepare draft of Management response upon Audit observation and submit to organizational management through immediate supervisor
∎ Maintain personal file of the project staffs, leave, sick and other registers.
∎ Preserve all documents related to project financial issues including-Bill-voucher, cash-ledger books, files, register, reports and other documents
∎ Maintain store and stocks of different goods under the project.
∎ Preserve master copies of different form, format, and template, proforma regarding financial management.
∎ Maintain Asset/inventory Registers and update the same regularly following organizational policy
∎ Safeguarding of petty cash, Bank cheque books, audit report and other valuable documents of the project
∎ Safeguarding of different agreement, deed, contract papers, certificates(insurance) related to project
∎ Safeguarding of copies of additional keys of motorcycles, password/ PIN numbers of different equipment’s (mainly computer, printer etc.) related to guarantee condition.
∎ Maintain confidentiality of related information of the project.
∎ Keep regular coordination with other staff members of the project regarding programmatic, financial, and human resource management issues.
∎ Periodical project activity visit for expenditure verification and monitoring.
∎ Participate in staff coordination meeting, share budget and financial plan, progress, backlogs, and plan accordingly in team.
∎ Regular coordination with project team, organizational higher management and donor.
∎ Carryout any other responsibilities given by the project donor or organizational management related to the job.
∎ Uttaran Management may revise the job description as and when feel necessary to do so

Compensation & Other Benefits:
∎ As per Uttarans Policy and Project Design.
∎ As per Uttarans Policy and Project Design.
∎ Salary
∎ As per Uttarans Policy and Project Design.
∎ Compensation & other benefits
∎ As per Uttarans Policy and Project Design.

Employment Status: Contractual

Job Location: Anywhere in Bangladesh

Apply Procedure:

Hard Copy:
∎ Application Process:
∎ Please send your resume/CV latest by 2nd September 2024. Application should be sent via bdjobs online application. Only properly complete applications will be considered for short-listing and will be contracted for the Interview
∎ Join Uttaran to make a difference in the lives of poor and disadvantaged communities in Bangladesh!
∎ Note - Uttaran is dedicated to creating a secure and equitable environment that is free from all forms of discrimination and harassment. This applies to employees, partner organizations, participants, and other stakeholders, who are all entitled to be treated with respect and dignity and have equal opportunities at every level. Regardless of age, sex, gender, religion, ethnicity, color, physical and mental ability, we believe that everyone has the right to live free from sexual abuse, exploitation, and harassment. To achieve this goal, we have a zero-tolerance policy towards any conduct that is incompatible with the objectives of Uttaran, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All candidates who are selected for a position with Uttaran will be expected to adhere to our safeguarding policies, code of conduct, child protection guidelines, and other procedures. They will be subject to rigorous reference and background checks, which may involve verifying their academic credentials, employment history, and obtaining police verification if deemed necessary. Additional information may be required from selected candidates to facilitate the background check process.
∎ Uttaran`s contact address is House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209, and our website is www.uttaran.net.

Company Information:
∎ Uttaran
∎ House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209
∎ www.uttaran.net
∎ Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.

Address::
∎ House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209
∎ www.uttaran.net
∎ Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 2 Sep 2024

Category: Accounting/Finance