Supply Chain Officer (Procurement)
Job Description
Title: Supply Chain Officer (Procurement)
Company Name: Danish Refugee Council
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ EDUCATION: (INCLUDE CERTIFICATES, LICENSES ETC.)
∎ At least University degree in Logistics, Business Administration, Economics, Engineering Management or similar sector
∎ Certificate in Humanitarian Logistics and/or Procurement would be an advantage
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ OVERALL PURPOSE OF THE ROLE:
∎ The Supply Chain Officer (Procurement) is responsible for procurement of program goods, services and works and supporting improvements in procurement functions. The position reports on procurement information to the Supply Chain Team Leader (Procurement) regularly.
∎ POSITION DETAILS
∎ Type of contract: National contract
∎ Employment Band: H, Non-Managerial role
∎ Start date: As Soon Possible
∎ Duty station: Cox Bazar, Bangladesh
Job Responsibilities:
∎ Responsibilities will include, but not necessarily be limited, to the following:
∎ Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the SCTL, ensuring best value for money
∎ Become the expert of DRC Procurement Operational Handbook, Policies & DRC Dynamics Manual for Procurement
∎ Perform Procure to Pay (P2P) functions of DRC Dynamics
∎ Undertake procurement activities covering the pre-award, award (evaluation of bids), and the post award phases, such as: prepare tender dossier, review and verify technical specifications, and launch tender procedure preparing all relevant tender documents; conduct relevant market researches for procurement bid lists; coordinate the Tender Opening Committee, manage the award and assume the responsibilities for contract management and contract administration; prepare contracts and purchase orders
∎ Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services and works
∎ Work closely with Supply Chain / Logistics (Warehouse and Assets) team to inform of upcoming deliveries etc
∎ Work closely with Finance department for payment follow up
∎ Work closely with Program department for continuous update on the requests raised
∎ Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services and works.
∎ Support program team to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
∎ Constantly search the market for new suppliers that may provide better service or value for money for DRC.
∎ Maintain and update suppliers list using the Supplier Profile and Registration Form.
∎ Participate and facilitate the supplier pre-qualification process
∎ Support Supply Chain Manager and TL in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place
∎ Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, electronic filing system (Share Point) is properly established and followed, all soft copies and hard copies of procurement files are accessible and manageable by auditors
∎ Ensure purchased assets are registered in the inventory database and liaise with the Assets department
∎ Ensure the non-winning suppliers receive notification from DRC about the status of their bids
∎ Conduct duties in accordance with DRC Code of Conduct.
∎ KEY PERFORMANCE INDICATORS: (IN BULLET POINTS)
∎ % PRs processed on time (as per standard processing times issued by CO)
∎ Efficient user of DRC Dynamics P2P module
∎ Electronic filing system is updated and reflected the correct procedure
∎ Bid evaluation is comprehensive and with all the required information as per the standard
∎ PR are followed up and requestor is informed on the different stages of the process
∎ Payments are done with in the project eligibility period
∎ Participation in monthly Lessons Learnt Exercise
∎ All Minimum Operating Procedures from Supply Chain Operation handbooks are adhered to
Additional Requirements:
∎ SKILLS AND EXPERIENCES
∎ At least University degree in Logistics, Business Administration, Economics, Engineering Management or similar sector
∎ Experience of working with UN or Non-Governmental Organizations
∎ Minimum 1 years of experience in procurement
∎ Understanding of the local market, local legislation related to contracts, suppliers, contractors and customs clearance, business registration requirements and tax regulations
∎ Understanding of the procurement rules and regulations of major international donors;
∎ Very good skills MS Word, Excel, Outlook, Power point
∎ Very good interpersonal and team skills;
∎ Knowledge of procurement principles and contract management;
∎ Commitment to humanitarian principles and values.
∎ Commitment to and understanding of DRC's aims, values and principles
∎ LANGUAGES: (INDICATE FLUENCY LEVEL)
∎ English (Fluent)
∎ Bengali (Fluent)
∎ ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC' FIVE CORE COMPETENCIES:
∎ Striving for excellence: You focus on reaching results while ensuring an efficient process.
∎ Collaborating: You involve relevant parties and encourage feedback.
∎ Taking the lead: You take ownership and initiative while aiming for innovation.
∎ Communicating: You listen and speak effectively and honestly.
∎ Demonstrating integrity: You act in line with DRC's vision and values.
Application Deadline: October 6, 2019
Company Information:
∎ Danish Refugee Council
∎ Address : Sayeman Heritage Residence (1st Floor), Sayeman Road, Baharchara, Cox's Bazar, Bangladesh
∎ Web : WWW.DRC.NGO
Category: Commercial/Supply Chain
